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General Information About Board Meeting Agendas

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Date:                        August 14, 2012

Memo to:                   All Administrators, Supervisors & Staff

From:                        Dick Conley, Superintendent

RE:                           School Board Meeting Agendas

 

Idaho Code provides that “deliberation” occur before action is taken, and topics must appear on an agenda to advise the general public of action occurring at open, public meetings.

All meetings of the board - regular, special, or work sessions are open to the public.  Executive sessions are limited to very few items which include personnel, negotiations and purchase of property.

Special meetings can only address those agenda items for which the meeting was called.  These agendas are normally very limited in scope.

The Board can take no action at work sessions.  These sessions can be used for only topic discussion and only to those topics appearing on the agenda.  These are normally held for goal-setting, budget review and discussion.

It is imperative the clerk-treasurer or assistant clerk at the district office be advised of agenda items for agenda inclusion.  The earlier the better, but the deadline for agenda items is noon on the Wednesday prior to the board meeting.  All materials to be mailed to board members need to arrive by this time also, i.e., grant applications, policy proposals, etc.  All proposed polices are forwarded to legal counsel for review and discussion with the Board.  One copy of an item will suffice since board packet materials are amassed all at one time.

The Board is provided with a listing of all correspondence, and any employment recommendations.  Once again, only ONE copy is necessary.

Your compliance with the above is appreciated; it will facilitate preparation for Board meetings, making all run smoother and more efficiently.

 

PC: Board of Trustees