Trustee

Boundary County School District #101
Annual School Trustee Meeting – 6:30 p.m.
Monday, July 11, 2005 – Boundary County Middle School Library

The Annual Meeting of the Board of Trustees of Boundary County School District No. 101 was convened at the above stated time and date, pursuant to authority provided by Section 33-510 and 67-2345, Idaho Code, and pursuant to affirmation by the clerk that written notice was conspicuously posted at the District Administration Office, Valley View Elementary School, Bonners Ferry High School, Bonners Ferry Herald Office, and the Boundary County Courthouse on Wednesday, June 29, 2005. Trustees had actual notice of the time and date of meeting via verbal and written communication.

Board Members Present: Chairman John G. Lindberg, Vice-Chairman Tim Bertling and Trustees Tina G. Wilson, Gil Hagen and Craig Wheatley.

Superintendent Don Bartling and Clerk Diane M. Cartwright were also in attendance.

Others Present: Jim Bace, Travis Hinthorn, Elizabeth Ciepiela, Jan Bayer, Curt-Randall Bayer, and Carrick Remaley.

I. Opening by Chairman

Chairman Tina G. Wilson called the meeting to order.

A. Oath of Office

Clerk Diane M. Cartwright administered the Oath of office to Zone 1 Trustee Gil Hagen, Zone 2 Trustee Tim Bertling and Zone 3 Trustee Craig Wheatley.

II. Annual Board Re-Organization FY 2005-06

A. Election of Chairman – Nominations/Vote or Acclamation

Tim Bertling nominated John Lindberg as Chairman of the Board of Trustees for the 2005-06 year. Gil Hagen seconded. Motion carried.

B. Election of Vice-Chairman – Nomination/Vote or Acclamation

Gil Hagen nominated Tim Bertling as Vice-Chairman for the 2005-06 year. Tina Wilson seconded. Motion carried.

C. Appointment of Treasurer

Tina Wilson moved to approve Diane Cartwright as Clerk-Treasurer for the 2005-06 year. Gil Hagen seconded. Motion carried.

D. Establishment of Meeting Dates and Times (Regular Meetings)

The Board decided to hold the regular meeting the second Monday of each month at 6:30 p.m. as has been past practice at the Boundary County Middle School library from this date until the 2006 Annual Meeting.

E. Establishment of Alternate Meeting Dates and Time

The Board decided to hold alternate meetings as needed, excluding July, August, December, March and June from this date forward until the 2006 Annual Meeting.

F. Establish Location of Posting of Public Notice

Tina Wilson moved all schools in Boundary County School District #101, the District Office, the courthouse, and the Bonners Ferry Herald be the place of posting of public notices. Tim Bertling seconded. Craig Wheatley discussed using an e-mail list for sending out notices. Motion carried.

Principal Curt-Randall Bayer asked to be added to the agendas for giving reports on the High School.

G. Designation of Public Depository

Gil Hagen moved to approve Panhandle State Bank as the public depository for Boundary County School District #101. Tina Wilson seconded. Discussion was held. Motion carried.

H. Signatures for Checking Accounts

Tina Wilson moved to approve that any two (2) signatures be acceptable for checking account transactions for BCSD #101, Chairman, Vice-Chairman, and/or Clerk-Treasurer for the 2005-06 school year. Tim Bertling seconded. Motion carried.

I. Resolution for Facsimile Check Register Signatures

Tim Bertling moved to approve the resolution for use of a facsimile check register signature plate for the 2005-06 year with the Chairman’s and Clerk Treasurer’s signatures. Gil Hagen seconded. Motion carried.

J. Authorization to Place Surplus or Idle Funds in Time Deposits/State Treasurer’s Office

Tina Wilson moved to approve the district idle funds be placed in time deposits at the State Treasurer’s Office. Gil Hagen seconded. Motion carried.

K. Offering of 2005-06 Audit Contract to Leonard Schulte, CPA

Tina Wilson moved to approve offering the 2005-06 audit contract to Leonard Schulte, CPA. Tim Bertling seconded. Motion carried.

L. Resolution for School Accounts and Appointment of Building Principals as Assistant Treasurer’s

FY 2005-06

Tina Wilson moved to approve school accounts and the appointment of building principals as assistant treasurer’s FY 2005-06. Gil Hagen seconded. Motion carried.

M. Authorize Retirement of the 2004-05 Policy Manual and Approve the 2005-06 Manual

Tina Wilson moved to retire the 04-05 Policy Manual and approve the 05-06 Policy Manual as it now stands. Currently, the 1,000- 2,000-4,000 and 6,000 sections need to be in the buildings and 3,000-7,000-8,000 and 9,000 are yet to be approved. Gil Hagen seconded. Motion carried.

N. Permission to Purge the Following District Documents:

1. Accounts Payable Records FY 1999-2000

2. Bank Statements FY 1999-2000

Tina Wilson moved to approve the purging of the above two items. Tim Bertling seconded. Motion carried.

O. Approval and Acceptance of IHSAA Rules and Regulations

Tina Wilson moved to approve and accept the Idaho High School Athletic Association (IHSAA) Rules and Regulations. Tim Bertling seconded. Motion carried.

P. Approval of Continuation of Declaring Wednesday Night as “Family Night”

Tina Wilson moved to approve Wednesday Night as Family Night with the start time to be determined at a later date. Gil Hagen seconded. Motion carried.

III. Consent Agenda Items

A. Approval of Minutes - May 23, 31 and June 13, 2005

B. Approval of June, 2005 Accounts Payable

Tina Wilson moved to approve the consent agenda items. Tim Bertling seconded. Craig Wheatley would like the voucher report to be on the web-site. Tina Wilson explained that the web-master is a full time teacher and has limited time available. The records are available at the district office. Motion carried.

IV. Scheduled Delegations-None at time of agenda preparation

Tina Wilson gave a report on adequate yearly progress (AYP) for Curriculum Director Brenda Walter. The district has not made AYP for the last three years. Brenda would like to challenge the figures. If the district does not challenge, Mt. Hall Elementary could lose $49,000 in Title I funds.

V. School/BCEA/Department/Program/Reports & Input

VI. Superintendent/Business Report

A. Sale of Junior High and Paradise Valley Properties

Dr. Bartling stated the bid opening for the property where the junior was previously located is scheduled for July 27, 2005 at 2:00 p.m.

A bid has been offered on the three remaining modular units of $5,000 for each unit.

Tina Wilson moved to approve the sale of the three modular units to S & L Underground, Inc. Tim Bertling seconded. The motion was amended to include the provision that the site be level and clean after the modular units are removed. Motion carried.

B. Dr. Bartling stated there is a lot of interest in the “Paradise Valley Property” above the high school. He asked if the Board would approve Jim Cadnum flagging the boundaries. The Board agreed to having the flagging done.

VII. Action Agenda

A. Personnel/Correspondence/Negotiations

Tina Wilson moved to approve the following personnel list and Gil Hagen seconded:

The first two were previously approved, but the names needed to be switched:

1. Rebecca Sturm from Migrant Assistant and Custodian to Migrant Assistant.

2. Candice Lysiak from Migrant Assistant to Migrant Assistant and Custodian.

3. Brian Clark as BFHS and BCMS Band Instructor FY 2005-06; BA +35 with 5 years of experience; General Fund (GF) at $31,504 as per certified salary schedule with benefits.

4. Jan Bayer’s transfer to High School Social Studies Instructor FY 2005-06 as per certified salary schedule.

5. Deborah Six-Wahlstrom as JH/HS Special Education Instructor FY 2005-06 at $34,923 as per certified salary schedule; GF with a BA +54 with five years of experience, benefits included.

6. Accept the resignation of Pam Turpin as Dance Team Coach.

7. Melanie Schreiner as Dance Team Coach FY 2005-06 at $1,367as per negotiated supplemental salary schedule.

8. Deanna Booth as Cheerleading Coach FY 2005-06 at $1,367 as per negotiated supplemental salary schedule.

9. Susan Alverez as first grade teacher at Mt. Hall FY 2005-06; MA +6 at $32,644 as per negotiated salary schedule, with five years of experience, includes benefits.

10. Lindsay Hart as .5 fte Kindergarten Teacher and .5 CSR Teacher. MA with one year of experience at $28,371 as per negotiated salary schedule, includes benefits.

11. Sharlene Krohmer as Library/Media assistant for 145 days/4.5 hours per day as per classified salary schedule without benefits.

12. Tracey Feight as district wide summer school Special Education Instructor for 2005. Twenty-one half days; 8:00 a.m. until noon; paid daily per diem with a total of $2,023.67 out of Title VI-B funds. This is a new position.

13. Judy Dinning , Terri Dunning with Janice John as needed as summer school Special Education Assistants with a total of 88 hours as per classified salary schedule. These are new positions.

14. Lori Clark’s resignation as Naples Elementary Special Education Teacher effective the end of 2004-05.

15. Janis Sorge’s resignation as high school Special Education Teacher effective the end of 2004-05.

16. Increase of Matt Flieger’s contract from 1.0 fte to 1.05 fte FY 2005-06.

17. Robert Neely as 1.0 fte high school English Instructor effective FY 2005-06 for one year only; GF – BS with 3 years of experience at $27,500 as per negotiated salary schedule, includes benefits.

18. Nicole Austin as 1.0 fte high school Math Instructor effective FY 2005-06; GF – BS +37 with Master’s stipend at $30,479as per negotiated salary schedule, includes benefits.

19. Chad Deitz as Head Golf Coach for the 2005-06 season at $1,595 as per negotiated supplemental salary schedule.

Motion carried.

B. Driver’s Education Contract - Travis Hinthorn

Dr. Bartling informed the Board that Travis Hinthorn has three cars available and four certified instructors. Gil Hagen moved to approve Travis Hinthorn as the contract person for Drivers Education. Tina Wilson seconded. Motion carried.

C. Mileage Reimbursement

Tina Wilson moved to approve mileage reimbursement to go along with the Idaho State approved amount, currently at 40.5 cents/mile.

D. Summer Maintenance - Jim Bace

Maintenance Supervisor Jim Bace gave a verbal report to the Board. His major concerns are the completion of the remodel of the new district office to be located at the south end of the Middle School, drainage at the high school and the hydro-seeding at the high school. There are still issues with the new high school for example the lights in the gym and the volleyball pole holder needs to be replaced, also, the walls to the ceiling need to be repainted because the original paint the contractor used was watered down. Mr. Bace reported he received a quote of $11,000 for drainage. Tina Wilson stated that if the drainage issue was reported during the warranty period, the company still needs to honor the warranty. A culvert is needed near the soccer field at an estimated cost of $4,000. The cost will eventually be over $4,000 with everything that is needed. Mr. Bace will get quotes.

Mr. Bace presented another estimate in the amount of $2,170 for new carpet at Mt. Hall for Mrs. Hay’s classroom. Tina Wilson moved to approve the new carpet at Mt. Hall. Craig Wheatley seconded. Motion carried.

E. Second Reading

1. 3000 Series - Students

2. 7000 Series - Financial Management

First Readings

1. Per Dr. Bartling, in Policy 5286 a clarification needed to be made in a position of an employee.

2. Policy 5360 – Photo ID

Building Principals will make sure that staff wear their ID’s.

Tina Wilson moved to approve the above first and second readings. Tim Bertling seconded. Motion carried.

Gil Hagen moved to approve the correction to the 2005-06 certified salary schedule amending the number of teacher contract days to 163 and to add the career increment amount to the last cell in the amount of $200 as per negotiated contract. Tim Bertling seconded. Motion carried.

Tina Wilson moved to approve the reading list for public review and input. The books will be available at the district office. Gil Hagen seconded. Motion carried. Exhibit #1

VIII. Trustee Input/Future Agenda Items

A. ISBA Convention - November, 2005

IX. Executive Session: Idaho Code 67-2345 (a)(c)Personnel/Legal Report/Negotiations (if needed)

Chairman Wilson announced the next order of business would be discussion of personnel, negotiations and legal matters. After a full and complete discussion upon a motion duly made by Tim Bertling and seconded by Gil Hagen, the following resolution be adopted:

BE IT RESOLVED, that the Board of Trustees of Boundary County School District No. 101 recess from a public meeting into an executive session pursuant to Section 67-2345, Idaho Code, for discussion of personnel.

BE IT FURTHER RESOLVED, that following the executive session the board will reconvene in regular session for the purpose of conducting further business or for adjournment of the meeting. Vote being had on the above and foregoing resolution and the same having been counted and found to be no less than two-thirds (2/3) of the membership in favor thereof, the chairman declared said resolution adopted.

The trustees entered an executive session at 8:13 p.m. Monday, July 11, 2005 and returned at 8:37 p.m. Monday, July 11, 2005.

Tina Wilson moved to approve a 3% raise the base of the classified salary schedule and the following administrative and supervisor salary increases with Gil Hagen seconding. Motion carried:

Curt-Randall Bayer $1,300 Ken Olson $1,000

Ted Reynolds $1,300 Walt Piippo $1,000

Dick Behrens $1,000 Jenny Lundak $ 500 (GF)

Jim Nash $ 600

Brenda Walter $1,650

Diane M. Cartwright $1,650

Gail Reoch $1,500

Art Linnemeyer $1,000

Jim Bace $1,000

8:55 p.m. Tina Wilson moved to adjourn. Gil Hagen seconded. Motion carried.

_________________________________ __________________________________

John G. Lindberg Diane M. Cartwright

Chairman Clerk-Treasurer