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Tuesday- November 14, 2006 - 6:00 p.m.
Board of Trustee Meeting/Workshop
Location: Middle School Library
The Regular Meeting/Workshop of the Board of Trustees of Boundary County School District No. 101 was convened at the above stated time and date, pursuant to authority provided by Section 33-510 and 67-2345, Idaho Code, and pursuant to affirmation by the clerk that written notice was conspicuously posted at the District Administration Office, Valley View, Naples, Evergreen, and Mt. Hall Elementary Schools, Bonners Ferry High School, Boundary County Middle School, Bonners Ferry Herald Office, and the Boundary County Courthouse on Wednesday, November 8, 2006. Trustees had actual notice of the time and date of meeting via verbal and written communication.
Board Members Present: Chairman Melanie Staples, Vice-Chairman Tim Bertling, and Trustees Craig Wheatley and Maria LaBarbera. Trustee Gil Hagen was absent.
Superintendent Don Bartling and Clerk Diane Cartwright were also in attendance.
Others Present: Leonard Schulte, Robert Del Grosso, Gail Reoch, Rob Kent, Walt Piippo, Angela Armstrong, Carrick Remaley, Jillian Anderson, Dick Behrens, Jan Bayer, Curt-Randall Bayer, Brenda Walter, Walter Burrow, Joan Burrow, Gerry Ann Howlett, and Barbara Russell. Exhibit 1
6:00 p.m. Workshop on Budget and Accounting Software
A workshop regarding the annual audit and information regarding the accounting software for the district. Auditor Leonard Schulte recommended the school district plan for contingency. Idaho Code has a process in which the district can set aside, in a reserved classification, up to 5% of the general fund budget. No decisions were made.
6:30 p.m. Regular Meeting
Opening by Chairman - Meeting Announcements
No announcements were made.
Superintendent Report/Business Report
Policy 5701-5705 Substitutes and 2168 IDLA – Executive Council
Dr. Bartling informed the Board an Executive Council meeting will be held tomorrow, Wednesday, November 15, 2006 at which the above policies would be discussed. Once the Council has finalized their recommendations, the Board will begin the policy approval process.
BCSD #101 Education Foundation
Dr. Bartling asked that Chairman Melanie Staples be approved for Foundation membership. He also told the Board he has someone in mind who might be interested in becoming the Foundation Executive Director.
Enrollment
Enrollment for October is 1603, down 2 students from the previous month. Average Daily Attendance is 22.5 students higher than last month. Evergreen Elementary had enrollment of 77 students last year and 90 students this year. Average daily attendance (ADA) has remained stable, which is important because the State Foundation Payments the district receives is based on ADA.
Mount Hall Mega Auction
Dr. Bartling reported the Mount Hall Mega Auction grossed about $42,000, which did not include revenues from the silent auction or sale of food. Marty Becker will retire after next year’s auction after 10 years as Director.
Principal Curt Randal Bayer requested Board approval for two grant applications High School Instructor Ed Katz would like to submit: 1. The NASA University Space Grant for $10,000 and 2. A $3,660 grant from M. J. Murdock Charitable Trust. The funds will pay for the entry fee and travel costs for students to participate in the FIRST (For Inspiration and Recognition of Science and Technology) competition to be held in Portland, Oregon. The registration fee also pays for a robot kit of parts and software. Neither grant requires matching funds. Approximately 10 to 20 students will participate. Ed Katz will not receive a fund stipend for his work. Craig Wheatley will be a mentor. Craig Wheatley moved to approve, with enthusiasm, the application for the grants. Tim Bertling seconded. Motion carried.
III. Consent Agenda
A. Approval of Minutes: October 10, 2006 with correction to the policy #2240 instead of #1600 approved for the first reading.
B. Approval of October, 2006 Accounts Payable
C. Approval of Annual Red Cross Facility Use-Formality
D. Approval of In-Lieu-Of Transportation Request for Elizabeth Halterman, Tabitha Kuehn, Renee Belt, Michelle Brooks and Angel Merritt.
E. Approval of Phase II Idaho Council for Technology in Learning Grant Application – Rob Kent.
F. Approval of Professional-Technical One Time Grant Application – Instructor Greg Springet. Exhibit 2.
G. Personnel
Approval of Personnel List as follows:
Barbara Binnall as a Special Ed Assistant @ Boundary Co. Middle School.This is a classified, part-time position without district benefits; 3 hrs daily, 7 yrs experience – @ 9.93/hr. Starting date is 11-06-06.
Laurie Smith-Tremble as an Assistant to the Clerk-Treasurer, Business Manager.
This is a classified, part-time position without district benefits. Sec III w/3yrs experience
@$10.42/hr. 19.5 hrs/wk including summer – 100-631-110-000-000-0. Starting date is 11-15-06.
Nelda Sanchez as an intern for the fall semester at Naples Elementary 3rd grade.
Conrad Garner and Eddie Invernon as BCMS Wrestling Coaches; $903 each for the 2006-07 season: 10/23/06-12/08/06.
Andy Rice as BCMS 8th grade Boys Basketball Coach; $1290 for the 2006-07 season: 01/08/07 - 03/08/07.
Ed Moe as BCMS 7th grade Boys Basketball Coach; $1290 each for the 2006-07 season: 01/08/07 - 03/08/07.
Pat Behrens as BCMS 8th grade Girls Basketball Coach; $1290 for the 2006-07 season: 01/08/07 - 03/08/07.
Dan Meyers and Paula Petesch as BCMS 7th grade Girls Basketball Coaches for the 2006-07 season; splitting contract amount @ $645 each: 01/08/07 - 03/08/07.
Teri Roney as a homebound tutor for the Special Ed department approximately 4 hrs/wk @$11.00/hr:VI-B funds – Starting date 10-23-06.
The following personnel are recommended at Valley View for 06-07 Extended Reading
Program for 40 hours. 10/23/06 through 03/31/07
Teachers: Teresa Smith
Holly Dornfeld
Paraprofessionals: Diane Cossiart
Randa Portrey
Kris Schulte
Marilyn Tuma
Resignation of Andrea Lopez as a food service assistant @ BFHS effective 10/12/2006.
Retirement of Peter Glindeman PE teacher @ BFHS as of Nov. 21, 2006.
Substitute bus driver: base pay $11.01/hr - Kevin Cederquist
Birth leave for Kelly Hinthorn, teacher @ BCMS. Starting 11-27-06 through 04-09-07: Request is to use 18 sick days and 4 personal days and have 43 days without pay.
Resignation of drama instructor Christi Kramer effective 11/21/2006.
Substitute teachers for 06-07 school year:
Coral Branson Rebecca Medearis
Gayla Roady Wanda S Richardson
Provisional Authorization Certificate for Kim Norwood for the 2006-07 school year.
H. Approval of Valley View Elementary Extended Reading Program (ERP). Exhibit 3
I. Approval to Submit Application for Title II-D Technology and Math Grant through the University of Idaho. Brenda Walter discussed the Title II-D Competitive Grant in the amount of $75,000. Boundary County School District would be partnering with University of Idaho. She asked for the Board’s permission for Dr. Bartling to sign the grant request. The grant is for the 2007-08 school year. Exhibit 4
Tim Bertling moved to approve the consent agenda. Craig seconded. Motion carried
IV. Visitors – None at time of agenda preparation.
V. Administration/Staff/School Committees/BCEA Reports & Input
A. BCEA Annual Meet and Confer
Boundary County Educators Association (BCEA) Representative Jan Bayer presented the Board with a letter stating three main areas of concern of teachers: Additional teachers, Elementary Prep Time and Salaries. She also handed the Board the results of the survey on the four day school week which had been presented to certified staff for their input. 82 teachers responded. The results were as follows:
1. Do you feel the 4-day week has impacted students negatively. 15 yes, 60 no.
2. Do you feel the 4-day week has negatively impacted your teaching ability? 14 yes, 66 no.
3. Are you covering the same amount of content in a 5-day week at this time? 54 yes, 24 no.
4. Do you feel BCSD #101 should return to a 5-day week next year? 16 yes, 55 no.
5. Do you want to go back to a 5-day week even if it means no pay increase? 9 yes, 62 no. Exhibit 5 & 6
Auditorium Recommendations – Principal Curt-Randall Bayer
Principal Curt-Randall Bayer presented the Board with a report completed by Silhouette Lights & Staging of Spokane, Washington listing recommendations for changes in the lights and floor plan of stage in the Becker Auditorium. Gary Laplante, Vicki Blake and Barbara Russell had been asked for their input. Principal Bayer recommended the purchase of a curved track, curved track curtains, an extension track and a grand valance curtain as per cost quote submitted. Freight would be an additional cost. Other recommendations are listed in the report, but will not be addressed at this time. The high school has invested in a large screen funded through a couple of different budgets. Dr. Bartling recommended taking money from Forest Funds for the purchase. Dr. Bartling stated $100,000 additional donated moneys were generated for the auditorium.
Gerry Anne Howlett stated the door to the stage has to open like it opens for safety portion. There might be enough chain to drop the lights. Tim Bertling stated the lights could be dropped a little bit as long as they did not block the screen. Craig Wheatley asked if the proposed changes correct the need to make changes for each performance. A reply was a lift is necessary to change the lights because they are over seats. Ms. Russell stated the recommendation is to add legs and tracks. Ms. Howlett stated dropping the lights would be a good idea. Will Hedrick of Boundary Electric could take a look and may be able to give an estimate. Ms. Russell stated that they could maybe raise money if the Board approved it.
Principal Bayer said a problem would be solved with curtains to mask activity behind the stage, but suggested waiting until after the winter concerts and Nutcracker. Tim Bertling moved to purchase the items recommended by Principal Bayer and pay for them out of Forest Funds. Tim Bertling stated he would drive down and pick the items up if freight costs were more than $500. Craig Wheatley seconded. Motion carried. Exhibit 7
Action Agenda
Presentation & Acceptance of Annual Audit 2005-06- Leonard Schulte, CPA
Auditor Leonard Schulte presented the Annual Audit Financial Statements to the Board. Dr. Bartling thanked Mr. Schulte and stated he is thankful for being out of debt for the first time in six years. Craig Wheatley moved to approve the financial statement as presented. Tim Bertling seconded. Motion carried.
Presentation Regarding STDs – Diane Blanford, Panhandle Health
Diane Blanford informed the Board Panhandle Health has obtained a Cancer Prevention Education Grant (CAPE Grant). She asked the Board for approval to present an educational program regarding Sexually Transmitted Disease (STD’s) to the seventh grade class. The grant pays for a nurse who does the presentation. Signed permission slips would be required. She asked the Board to review the CD she presented and give input. The presentation has been given in Coeur d’ Alene and Post Falls. They have their own school nurses. The Board will review the CD and make a decision at the next meeting.
Decision on High School Security System
Due to funding, the district has not been able to purchase a security system in the past. Technology Coordinator Rob Kent and High School Principal Curt-Randall Bayer have discussed a security system. They have obtained a cost estimate for a system using 12 cameras. There is a possibility of receiving 2 more cameras. Tim Bertling moved to approve the purchase of the security system. Discussion was held regarding seeking another cost quote with the same quality. Dr. Bartling recommended going locally if possible. Dr. Bartling went through the bid process four years ago for the current middle school. Craig Wheatley moved to accept the purchasing of a security system at the quoted price or better, getting at least one more quote, going locally if there is a 10% difference. Maria LaBarbera seconded. Motion carried. The clerk requested permission to strike the amount of the first quote from the minutes. Permission was given.
Policies
1. First Reading
a. 1600 – Code of Ethics for School Board Members
Discussion was held regarding Policy 1600, Code of Ethics for School Board Members. Craig Wheatley stated he sees nothing gained by changing from the first policy. Maria LaBarbera likes the original policy. Maria LaBarbera moved to keep the current policy. Craig Wheatley seconded. Motion carried.
2. Second Reading/Approval
a. 2240 Class Size (Revision)
Dr. Bartling recommended capping the enrollment to 110 students at Evergreen in the 2240 Class Size Policy. Tim Bertling moved to approve the class size revision with the change to Evergreen Elementary to 110 students. Maria LaBarbera seconded. Motion carried.
Sale of Two Lots – Old Junior High Property
Dr. Bartling informed the Board no bids were received for the sale of the two lots by the old junior high property. According to state law: advertise twice. The Board can authorize the Superintendent to seek offers and bring to the Board, but can not go under appraisal. If he is unsuccessful, then a realtor can give ideas. Craig Wheatley moved to authorize Dr. Bartling and staff to solicit the sale of the lots for not less than the appraised value and upon approval of Board. Maria LaBarbera seconded. Motion carried.
ID Code 33-802 Resolution to Support Change in Supplemental Levies
Dr. Bartling discussed a resolution to change ID Code 33-802 allowing districts to keep a supplemental levy with a 3% maximum increase each year until voted out. He stated that 14 of 17 schools in North Idaho have to run supplemental levy elections. Dr. Bartling has been working with attorney Steven Meade on the proposed changes. He presented the language to the Board. He would like to ask the Superintendents of North Idaho to promote the change and he would like to send a copy to Senator Shawn Keough. Tim Bertling moved to support the proposed change in legislation. Craig Wheatley seconded. The vote was as follows: Maria LaBarbera: no; Craig Wheatley, Tim Bertling and Melanie Staples, yes. Motion carried.
Decision on District Accounting Software
Discussion was held regarding which company to select as the accounting software provider for the school district. Dr. Bartling recommended going with Skyward, Inc. because several other districts in our area did. Tim Bertling moved to approve Skyward, Inc. as the accounting software provider for the district. Craig Wheatley seconded. Motion carried.
Executive Session: Idaho Code 67-2345(a)(c) Personnel/Legal Report/Negotiations
No executive session was held.
Trustee Input/Future Agenda Items
Melanie Staples gave a brief report on ISBA Conference held in Boise Nov. 8-11, 2006 which she attended.
The Board changed the date of the January Meeting to January 16th , 2007and the February Meeting to February 6th , 2007. The administrative budget requests will be presented to the Board at the February 6th, 2007 meeting.
Adjounment
9:25 p.m. Tim Bertling moved to adjourn. Craig Wheatley seconded. Motion carried.
_______________________________ ____________________________
Chairman Melanie M. Staples Clerk Diane M. Cartwright