Monday - November 14, 2005

Board of Trustee Meeting - 6:30 p.m.

Location: Boundary County Middle School Library

 

The Public Hearing/Regular Meeting  of the Board of Trustees of Boundary County School District No. 101 was convened at the above stated time and date, pursuant to authority provided by Section 33-510 and 67-2345, Idaho Code, and pursuant to affirmation by the clerk that written notice was conspicuously posted at the District Administration Office, Valley View, Mt. Hall, Evergreen and Naples Elementary Schools, Boundary County Middle School Bonners Ferry High School, Bonners Ferry Herald Office, and the Boundary County Courthouse on Thursday, November 10, 2005.  Trustees had actual notice of the time and date of meeting via verbal and written communication.

 

Board Members Present: Chairman John Lindberg, Vice-Chairman Tim Bertling, and Trustees Tina Wilson and Craig Wheatley. Trustee Gil Hagen was absent.

 

Superintendent Don Bartling and Clerk Diane Cartwright were also in attendance.

 

Others Present: Carrick Remaley, Robert Del Grosso, Debbie Flory, Curt-Randall Bayer, Jan Bayer, Dick Behrens, Jim Nash, Ken Olson, Angela Armstrong, Greg Springett, Walt Piippo, Brenda Walter, Leone Harner, Ted Reynolds, Elizabeth Ciepiela, Burt Lundak, Jenny Lundak, and Francine Santoro. Exhibit 1

 

I.    Opening by Chairman - Meeting Announcements: John Lindberg

 

II.   Superintendent’s Report

A.  Update on Sale of Properties - Junior High and Paradise Valley

Dr. Bartling stated he spoke with Kevin Dirks and closing on the Paradise Valley property will be tomorrow, November 15, 2005. The District will receive $320,000 for the property at that time. There were two back up bids.

 

Attorney Gary Finney is working on the quiet title for the old Junior High/district office property. The District should have the title on December 17^th, 2005.

 

Dr. Bartling asked for the Board’s thoughts on the Jr. High property. Should the Board get another appraisal? Does the Board then want to go out for bid again? Tina Wilson asked if there are any thoughts to keeping the old district office for the alterative school. Two Board members replied yes. Craig Wheatley is in favor of not building a new building for the alternative school, and using the old junior high/district office. Tim Bertling agreed. John Lindberg stated he wonders if it is a wise move to split the property. He also wonders if the expense to refurbish the building might be prohibitive.

 

Discussion was held regarding enrollment and graduation requirements for the alternative school.

 

Dr. Bartling stated his understanding from the discussion is to go for another appraisal. He informed the Board Vic Rae is interested in the property and possibly the whole property.

 

Dr. Bartling reminded the Board that this week (the week of November 14^th, 2005) is American Education Week. Board members discussed which Trustees would hand out apples to staff and in which buildings.

 

B.  Attendance

Dr. Bartling gave a report on attendance. The district has an increase in Average Daily Attendance (ADA). He stated there is a slight positive correlation between the 4-day school week and attendance.

1. Letter to Parents on Attendance

Dr. Bartling stated approximately $37.50 per day of state funding is lost when a child is absent. He has a letter ready to go out to parents via the Bonners Ferry Herald and the school’s website. Exhibit 2

C.  Naples Sixth Grade Move

Dr. Bartling informed the Board the sixth grade move from Naples Elementary to the Middle School  took place November 3 & 4, 2005. Dr. Bartling thanked Maintenance Supervisor Jim Bace and Custodians Mike Price and Tom Gunn for their hard work moving.

D. CMAQ Grant for Valley View

(Clerk’s note: The Idaho Transportation Department’s Congestion Mitigation and Air Quality Improvement Program (CMAQ) is a statewide competitive program that provides federal transportation funds for the purpose of preventing or relieving a community’s air quality problem.)

Dr. Bartling stated Robin Ponsness of the Boundary Economic Development Council can write the application with technical help from the City of Bonners Ferry street department. The purpose of the grant would be to pave and build drainage into the unpaved parking lots at the Kindergarten and Valley View schools.  The match requirement is 8% and the deadline is December 15, 2005. The District might not receive the grant until 2008.

E.  Web Page - Craig Wheatley

Technology Coordinator Burt Lundak introduced Ed Katz the District Webmaster. Burt stated Ed puts in a lot of time on the web site. Ed gave an overview of the web site.              

 

Craig Wheatley would like an e-mail list for agendas, etc.

 

Dr. Bartling thanked Tina Wilson for her hard work and the time she devoted as Trustee on the School Board. Tina stated resigning is one of the hardest things she has ever done, but she needs to attend to things at home.

 

III.  Business Manager Report

A.  Budget Update YTD

Business Manager Diane Cartwright informed the Board 23. % of the budget was spent in the first quarter of the year and 25. % of the budgeted revenue has been posted. She also stated that a good portion of the expenditures and revenues posted in July and August were for the 2004-05 fiscal year.

 

IV.   Consent Agenda

A. Approval of Minutes: October 10, 2005 Regular Meeting, October 31, 2005 Special Meeting

B. Approval of October, 2005 Accounts Payable

C. Approval of Annual Red Cross Facility Use-Formality

D. Approval of In-Lieu-Of Transportation Request

1. Mike Thornbrugh                                                      

2. Angel Merritt

3. Cynthia Peaster                                                        

E.  Approval of High School Handbook - Ted Reynolds

F.  Approval to Publish Notice for Public Review - Wood Technology and Processes - Glencoe Publishing Co.       Exhibit3

G. Approval to Release City of Moyie Springs Deposit in Lieu of Bond for Modular Unit

Tina Wilson moved to accept the consent agenda as presented. Tim Bertling seconded. Motion carried.

 

V.  Visitors -None

 

VI.  Administration/Staff/School Committees/BCEA Reports & Input

A. Annual Certified Meet and Confer

Jan Bayer gave a written and verbal report. She submitted the letter to the Board. The certificated staff had reduce their concerns to three main issues. Exhibit 4

B. Valley View Principal Walt Piippo

1. Verizon Grant - Walt Piippo informed the Board that Valley View along with two other schools in North Idaho has each receive a Verizon Literacy Foundation Grant to purchase books. Valley View received $2,100. Mr. Scott Hoskins of Verizon will be at Valley View Elementary on November 30, 2005 to formally recognize the presentation of the grant. Tina Wilson moved to accept the grant funds with the appropriate budget amendment. Craig Wheatley seconded. Motion carried.

2. Sick Leave Bank

Mr. Piippo gave a verbal and written report to the Board regarding the     Sick Leave Bank. Exhibit 5

Tina Wilson moved to accept the sick leave bank report. Tim Bertling seconded. Motion carried.

 

Walt Piippo announced that the Kootenai Tribe has donated $10,000 to Valley View Elementary for playground equipment. Panhandle State Bank is matching funds through a fundraiser. The Valley View Parent Teacher Organization (PTO) has worked hard on the project. Vic Rae also donated $2,500.

 

C. Curriculum Director Brenda Walter presented the following reports to the Board:

1. Gateway to Mathematics

Brenda Walter gave a verbal and written report on Gateway to Mathematics. Classes will be  guaranteed to go through at least some of the year, but because of hurricane Katrina, the funds might be jeopardized. Exhibit 6

Ms. Walter read a letter of accommodation to the teachers who presented during in-service.         Exhibit 7

2. Professional Development Update

Ms. Walter also gave an update on professional development. Exhibit 8

3. New Teacher Mentor Program

Ms. Walter informed the Board that Boundary County School District is one of 14 districts in Idaho participating in the New Teacher Mentor Program. Research base model. Exhibit 9

 

VII.  Action Agenda

A. Correspondence/Personnel/Negotiations

1.  Decision on State Funded, One Time Bonus

All personnel items were moved to later in the meeting.

B. Presentation & Acceptance of Annual Audit 2004-05- Leonard Schulte, CPA

Auditor Leonard Schulte, CPA presented the annual audit report to the Board. He informed the Board the statements present fairly and he has given a clean opinion.

Tina Wilson moved to approve the audit as presented. Tim Bertling seconded. Motion carried.

(Clerk’s note: Anyone interested in reviewing the audit may do so at the District Office located at 6577 Main St. Ste 101.)

 

8:30 p.m. Chairman Lindberg called for a recess.

8:42 p.m. Chairman Lindberg called the meeting back to order.

 

C. Approval of Title I School Wide Plan - Greg Springett

Greg Springett gave a report to the Board on the Title I School Wide Plan. One of the goals of the plan is to improve reading at Riverside by 10%.

Tina Wilson moved to approve the Title I School Wide Plan. Tim Bertling seconded. Motion carried.

D. Formation of Committee on Riverside High School/Junior High Property

Dr. Bartling asked the Board to consider forming a committee to look at the Junior high Property and make recommendations to the Board to sell, divide into parts, and/or maintain the old district office for Riverside High School. Dr. Bartling suggested Ken Olson, two Board members, one staff, and Dr. Bartling be on the committee. Tina Wilson suggested that Jim Bace provide cost to repair the roof and the Board can make a decision without forming a committee. She also stated that at this point in time, a new appraisal seems to be the way to go. Dr. Bartling will bring information to the next Board meeting.

E. Policies

1. ISBA Policy Update

Dr. Bartling distributed final updates to the Board.

2. Second Reading

a. 8000 Series - Noninstructional Operations      

b. 9000 Series - School Facilities

Tina Wilson moved to approve 8000 and 9000 series as amended and the ISBA Policy Update. Craig Wheatley seconded. Discussion was held. Motion carried.

 

Personnel

Tina Wilson moved to approve the personnel listed below. Add subs to list and remove 6 and 9. Tim Bertling seconded. Motion carried.

1.  Nancy Venard as a part-time computer lab assistant at Valley View @ $8.13/hr –

               4.75 hrs/day – 19 hrs week.  General Fund  - starting date October 17, 2005.        

2.  Jan Moyer as WIA Careers/Job Skills Teacher at Riverside High School. This is a .25 certified position for this year only. Paid as per negotiated salary schedule. No benefits.

3.  Jenny Lundak’s  resignation as Title 1 Director, Principal of Naples and Riverside High School as of November 29, 2005.

4.  Recommended changes for the administrative budget   

_ Change Title 1 Director position from a .66 to .70

_ Change Naples Principal from .33 – to .30

5.  Angela Armstrong as .25 Mt. Hall Principal –  Contract Amt $14,024

6.  Recommended changes for the Title 1 and CSR Budget

Shara White    04-05 - .5 Title 1/.5 CSR

                        05-06 - .6 CSR/.4 Title 1

                   proposed            05-06 - .4 CSR/.6 Title 1  

7.  The following as substitutes:

Lisa Allegretti – teacher

Shiela Detherow – food service & custodial

Valarie Lethrud – custodial

Rana Longmire - interpreter

Juanita Miller – custodial

Merriel Tye – teacher

Paul Greenhalgh - bus driver

Merriel Tye - bus driver

Margie Ladely - bus driver

 

 

Chairman John Lindberg thanked Jenny Lundak for her year’s of service.     

 

F. Zone 4 Board Trustee Candidate(s)         

As of the date of the Board meeting, no letters of interest have been submitted.

 

VIII.    Trustee Input/Future Agenda Items

No discussion was held.

 

IX.      Executive Session: Idaho Code 67-2345(a)(c) Personnel/Legal Report/Negotiations or Adjournment-If needed

 

Chairman Lindberg announced the next order of business would be discussion of personnel, negotiations and legal matters.  After a full and complete discussion upon a motion duly made by Tim Bertling and seconded by Tina Wilson, the following resolution be adopted:

 

BE IT RESOLVED, that the Board of Trustees of Boundary County School District No. 101 recess from a public meeting into an executive session pursuant to Section 67-2345, Idaho Code, for discussion of  personnel.

 

BE IT FURTHER RESOLVED, that following the executive session the board will reconvene in regular session for the purpose of conducting further business or for adjournment of the meeting.  Vote being had on the above and foregoing resolution and the same having been counted and found to be no less than two-thirds (2/3) of the membership in favor thereof, the chairman declared said resolution adopted.

 

The trustees entered an executive session at 9:19 p.m. Monday, November 14, 2005 and returned at 9:32 p.m. Monday, November 14, 2005.

 

9:33 p.m. Chairman Lindberg called the meeting back to order.

 

Tina Wilson moved to approve the two personnel items listed below. Craig Wheatley seconded. Motion carried.

1. Jim Nash as  Title 1 Director - .70 – Contract Amt - $39,269

                       Naples Principal - .30 – Contract Amt - $16,830

                       Evergreen Principal – Stipend $5,000

The Board gave instruction to post for a long term substitute for Physical Education Instructor at the high school to replace Jim Nash.

2. Ken Olson as Riverside High School Principal.  Stipend $5,000.

 

One Time Bonus