Annual
School
Trustee Workshop/Meeting
TUESDAY - July 10, 2007
Board
Workshop - 6:00 p.m.
Annual
School
Trustee Meeting - 6:30 p.m.
Location: Middle School Library
The Regular
Meeting/Workshop of the Board of Trustees of Boundary County School District
No. 101 was convened at the above stated time and date, pursuant to
authority provided by Section 33-510 and 67-2345, Idaho Code,
and pursuant to affirmation by the clerk that written notice was
conspicuously posted at the District Administration Office, Valley View,
Naples, Evergreen, and Mt. Hall Elementary Schools, Bonners Ferry High
School, Boundary County Middle School, Riverside High School, Bonners Ferry
Herald Office, Boundary County Courthouse, and the KBFI/KPND Radio Station
(PSA) on Wednesday, June 27, 2007.
Trustees had actual notice of the time and date of meeting via verbal
and written communication.
Board Members Present:
Chairman Melanie Staples, Vice-Chairman Tim Bertling and Trustees
Maria LaBarbera, Gil Hagen and Sulét Hiatt.
Superintendent Don
Bartling and Assistant Clerk Laurie Smith-Tremble were also in attendance.
Others Present:
Elaine Sandman, Robert C. DelGrosso, Grace Siler, Brenda Walter, Dick
Behrens, Ed DePriest, Glory Rossbacher, Tanya Morgan, Elsie Hollenbeck,
Cynthia Stovall Sanders, Kim Norwood.
Exhibit
1
Workshop
Melanie Staples
reported on the workshop presented by Renee Sessler from the Idaho School
Board Association, stating it was very informative and we would really like
Ms. Sessler to return. Ms.
Staples said the main areas covered were board ethics and governance in
which the board’s role is to govern policy, not to manage the schools.
Ms. Staples also noted the board needs to remember the board meetings
are a meeting in public not a public meeting and our responsibility is to
listen and not make comments or enter into a debate.
Maria LaBarbera shared she learned not to vote on any item that was
not presented in their board meeting packet and that policy should be sent
to our legal representative for approval.
Ms. Staples reminded the board about the annual workshop in August
where the board has an opportunity to share their individual goals and
priorities. Dr. Bartling asked
that each board member bring a list of both short term and long term goals
and the board will eventually publish their joint goals.
Discussion was held on date, time and location for the workshop.
I.
Opening by Chairman –
Meeting Announcements
Oath of Office
to Zone 3 and Zone 4
Trustee Tim
Bertling administered the Oath of Office to Sulét Hiatt representing Zone 3
&Melanie Staples representing Zone 4.
II. Visitors
The Parents
Support Group offered a letter of explanation to the Board of Trustees. Ms.
Staples accepted the letter. Exhibit
2
III.
Superintendent Report/Business Report
Boundary
County
Education Foundation (BCEF)
Dr. Bartling
reported on the BCEF’s mailing to generate membership and donations.
Dr. Bartling noted the BCEF’s Annual Meeting will be
September 27,
2007
at
4:30 p.m.
Girls Softball Field Update
Dr.
Bartling expressed thanks to Tim Bertling and reported on great news
that the Kootenai Tribal Chairman and Tribe have accepted the District’s
request for a $25,000 donation for fencing and sprinkler system for the new
Girl’s Softball Field. The
Kootenai Tribe stipulated that it indeed be a girl’s softball field and
would like some sort of recognition.
Tim Bertling reported he had met with Jim Bace, Maintenance
Supervisor, and Mike Kelly to review the water line installation and it will
cost around $1,600 and that he is looking for donations.
Mr. Bertling also noted he measured out the field and it is doable,
but will be tight. Mr. Bertling
also noted that we don’t really need to fence in the whole area as was
originally suggested. Dr.
Bartling asked if the fence would be 4 feet high and stated the Kootenai
Tribal Chairman would like to see the 4 ft. height.
Maria LaBarbera asked what the Tribe would like in exchange for the
money. Dr. Bartling reiterated
the Tribe’s stipulation that it be used as a girl’s softball field and some
recognition for their contribution.
Dr. Bartling stated he could not thank the Tribe enough for their
very generous donation. It was
noted that Tom Mackie said if Tom Ray won’t donate seed, he would.
Tim Bertling said Horizon Landscape said it would be August before
they could get to the project.
IV. Annual Board
Re-Organization FY 07-08
A. Election of
Chairman- Nominations/Vote or Acclamation
Gil Hagen nominated
Melanie Staples as Chairman of the
Boundary
County
School District
#101 Board of Trustees. Tim
Bertling seconded. Motion
carried.
B Election of
Vice-Chairman – Nomination /Vote or Acclamation
Gil Hagen nominated
Tim Bertling as Vice-Chariman of the
Boundary
County
School District
#101 Board of Trustees. Sulét
Hiatt seconded. Motion carried.
C. Appointment
of Clerk-Treasurer
Tim Bertling
nominated Diane M. Cartwright as the
Boundary
County
School District
#101 Board of Trustees Clerk-Treasurer.
Gil Hagen seconded.
Motion carried.
D. Establishment
of Meeting Dates & Times (Regular Meetings) - 2nd Tuesday of each
month at
6:30 p.m.
E.
Establish Location of Posting Public
Notice
F. Designation
of Public Depository – Panhandle State Bank
G. Signatures
for Checking Accounts
H. Resolution
for Facsimile Check Register Signatures
I. Authorization
to Place Surplus or Idle Funds in Time Deposits/State Treasurer’s Office
J. Offering of 2006-07 Audit
Contract to Leonard Schulte, CPA
K. Resolution
for School Accounts & Appointment of Building Principals as Asst. Treasurers
FY 2007-08
L. Authorize
Retirement of 2006-07 Policy Manual and Approve 2007-08 Manual
M. Permission to
purge the following District Documents:
a. Accounts Payable Records FY 2001-02
N Approval and
acceptance of IHSAA Rules & Regulations
O. Approval of
Continuation of Declaring Wednesday Night as “Family Night” – 6:39
Melanie Staples
asked if there was any dissension regarding items “D” through “O” and having
none expressed approved ITEMS “D” through “O”.
V. Consent
Agenda Items –
Exhibit 3
A.
Approval of Minutes –
June 12, 2007
B.
Approval of June, 2007 Accounts Payable
C.
Personnel –
1.
Approval of Personnel List
1.
Approve correction to Michell Behrens hiring for the computer lab
assistant at Valley View. She was approved for 4.5
hours per day, or 18 hours per week. She should have been approved
for 19 hours per week.
2.
Approve rehiring of classified list submitted by Ken Olson.
3.
Approve Conrad Garner as summer school science teacher; 10 days pay
for a total of $2,860.
4.
Approve Don Alt as assistant football coach for the 2007-08 season.
Pay as per negotiated salary schedule at $2,093.
5.
Approve Clint Arthur as head assistant football coach for the 2007-08
season. Pay as per negotiated salary schedule at
$2,339.
6.
Approve Loren Orr as assistant
football coach for the 2007-08 season. Pay as per negotiated salary schedule
at $2,093.
7. Approve Mark Pluid as
assistant football coach for the 2007-08 season. Pay as per negotiated
salary schedule at $2,093.
8. Approve Doug Shryock
as a school year special education teacher assistant at BFHS; 8:00 a.m. to 4:00 p.m.
daily. Three years experience,
$9:38 per hour with benefits. GF
9.Approve Merle Dinning
as school year bus driver at base rate of $11.56/hour starting date
8/21/2007, with benefits effective
9/1/2007. Mr. Dinning is also a part time custodian.
10.
Approve Jefferey D. Wilder as a full time custodian at
Boundary
County
Middle School
at base rate of $8.78/hour, starting
July 2, 2007.
This position includes District benefits --9 hr days – 36 hr week.
2. Approval of Remaining
Classified Evaluations and Re-Hire
D.
Approval of Annual Contract for 2007-2008 School Based Mental Health
Services w/State of
Idaho
Dept. of Health & Welfare
E.
Approval of In-Lieu-Of Transportation
Tim Bertling
motioned to approve the Consent Agenda.
Gil Hagen seconded.
Maria LaBarbera inquired about item #7 in the June 12 Minutes, what
is the contingency fund for and how is it locked up.
Dr. Bartling stated it is intended for emergencies.
Ms. Staples said any use of these funds would need to get board
approval first. Motion carried
VI.
Administration/Staff/School Committees/BCEA Reports & Input
New Teacher
Information Packet – Brenda Walter
- Exhibit 4
Brenda Walter
presented the New Teacher Information Packet which will be given to all the
District’s new teachers. The
Board members expressed what a wonderful idea the packet is and thanked Ms.
Walter and her mentors. Ms.
Walter worked hard with the teacher mentors to come up with a wonderful way
to express our appreciation for the new teachers joining our District.
Ms. Walters stated there are 10 new teachers and 1 new principal.
Ms. Walter wanted to thank all the community organizations and
businesses which very generously donated items to be included in the packet.
These include but are not limited to:
Panhandle State Bank, Bonners Books, Boundary Trading Company,
Kootenai River Inn, Theresa’s Hair Care, Under The Sun.
The brand new teachers will have a mentor assigned to provide a tour
to familiarize them with the District.
Ms. Walter
reported she attended a Mentor Training Program in
Santa Cruz,
California
in June and will return for additional training in September.
Ms. Walter noted the State Department of Education will be paying all
the training expenses. Ms.
Walter also reported she has been asked to join a 6 month Task Force on
Statewide Assessments to address the current required testing programs.
Ms. Walter stated the District has repeatedly expressed their
concerns regarding the intrusion the current testing requirements have
presented. Dr. Bartling noted
this is quite an honor for Ms. Walter.
VII. Action
Agenda
A. Policies
- Exhibit 5
1. Students
a. Freedom of Expression & Student Publications-Policy
3240 – 2nd Reading & Approval
b. Distribution and
Display of Materials-Policy 3250
- 2nd Reading & Approval
2. Community Relations
a. Use of Private Automobiles for Trips-Policy
4222 - 2nd Reading & Approval
Gil Hagen moved to approve the 2nd
Reading
and Final Approval of Policy 4222 - Use of Private Automobiles for Trips.
Tim Bertling seconded.
Dr. Bartling reported Darrel Kerby of Pace-Kerby Insurance
recommended requiring a $500,000 minimum liability insurance coverage policy
with a $1,000,000 umbrella.
Gil Hagen revised his original motion to include the requirement of
$500,000 minimum liability insurance coverage with a $1,000,000 umbrella.
Motion carried.
3.
School Facilities
a.
Use and Abuse
of District Property (NEW)-Policy
9110 – 2nd
Reading
& Approval
4.
Personnel
a. Work Day-Policy 5210 –
2nd
Reading &
Approval
b.
Leaves of
Absence-Policy 5400 – 2nd
Reading
& Approval
Maria LaBarbera stated
the term “bona-fide” needs a limit.
Tim Bertling stated that is picking on something that it is not
necessary.
c.
Criminal
History/Background Checks – Policy
5110 – UPDATED 1st
Reading
Dr. Bartling stated the
volunteer should not have to pay the $40 for the Criminal History/Background
Checks. Tim Bertling agreed.
Tim Bertling motioned to approve Policy
Items #1, #3 & #4. Sulét Hiatt
seconded. Motion carried with
Items #1 & #3 receiving unanimous approval and Item #4 receiving one nay
vote from Maria LaBarbera.
5.
Community Relations
a. Volunteer Assistance –
Policy 4600 – NEW 1st
Reading
b. Volunteer Application –
Policy 4600F(1) – NEW 1st
Reading
c. Volunteer Confidentiality –
Policy 4600F(3) – NEW 1st
Reading
d. Volunteer Assistance Procedures –
Policy 4600P – NEW 1st
Reading
Melanie Staples stated
these Volunteer Policies should go to the Executive Council because it may
generate problems with spontaneous volunteering.
Tim Bertling agreed. Dr.
Bartling stated these policies were sent to Tama Bergstrand the policy
representative for the Boundary County Education Association.
Sulét Hiatt asked if the volunteer form could be sent home to parents
to fill out if they may want to volunteer and also stated if anyone
volunteers with the Boys Scouts of America they have already undergone a
background check. Maria
LaBarbera stated we need to protect our kids.
Tim Bertling stated we should send it to Executive Council and get
their recommendation. Dr.
Bartling said he encourages the Board to approve the 1st Reading
of Item #5 and then send it to the Executive Council.
Tim Bertling moved to approve the 1st
Reading
of Item #5 and send it to the Executive Council for review and
recommendations. Gil Hagen
seconded. Motion carried.
B.
Approve Requests for Alternative Authorization – Teacher to New
Certification - Exhibit 6
Dr. Barlting stated
that Kim Norwood and Vicki Downing are part of a 3 year plan to lead them to
a Teaching Certificate and they will be paying the $100 fee.
The Board needs to agree to the authorization or the State Department
of Education will not consider their requests.
C.
Approve Request for Provisional Authorization Certificate –
Exhibit 7
Dr. Bartling stated
this is a request for Jesse Butler for a 1 year certificate.
Tim Bertling motioned to approve the
Alternative Authorization – Teacher to New Certification requests and the
Provisional Authorization Certificate request.
Maria LaBarbera seconded.
Motion carried.
Grace Siler asked the
Board if they had addressed the questions presented by the Parent’s Support
Group. Ms. Staples stated they
are addressing the questions and are under the advisement of the District’s
attorney.
VIII. Trustee
Input/Future Agenda Items
Set Time, Date &
Place for August Board Workshop/Planning Session
Tim Bertling
motioned to set Thursday August 28, 2007 at 7:00 a.m at the Bonners Ferry
Visitors Center for the August Board Workshop/Planning Session.
Gil Hagen seconded.
Motion carried.
ISBA
Convention –
November 14-17,
2007
at the
Coeur
d’Alene
Golf & Spa Resort in
Coeur
d’Alene
– Exhibit 8
ISBA Annual
Negotiations Workshop –
September 20-21,
2007
in
Boise.
Tim Bertling and
Melanie Staples are currently registered to attend with Diane M. Cartwright.
Board Meeting
Date Change
Maria LaBarbera
motioned to change the August 2007 Board Meeting from Tuesday, August 14th
to Thursday August 16th.
Tim Bertling seconded.
Motion carried.
IX.
Executive Session:
Idaho
Code 67-2345(b) Personnel
Chairman Staples
announced the next order of business would be discussion of personnel,
negotiations and legal matters.
After a full and complete discussion
upon a motion duly made by Tim Bertling and seconded by Gil Hagen, the
following resolution be adopted:
BE IT RESOLVED, that
the Board of Trustees of Boundary County School District No. 101 recess from
a public meeting into an executive session pursuant to Section 67-2345,
Idaho Code, for discussion of personnel.
BE IT FURTHER RESOLVED
that following the executive session the board will reconvene in regular
session for the purpose of conducting further business or for adjournment of
the meeting. Vote being had on
the above and foregoing resolution and the same having been counted and
found to be no less than two-thirds (2/3) of the membership in favor
thereof, the chairman declared said resolution adopted.
The trustees entered an
executive session at
7:18 p.m.
Tuesday July 10, 2007
and returned at
8:00 p.m.
Tuesday July 10, 2007.
X. .
Adjournment
Gil Hagen motioned to adjourn at
8:02 p.m.
Maria LaBarbera seconded.
Motion carried.
_______________________________
____________________________
Chairman Melanie M.
Staples
Assistant Clerk Laurie Tremble
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