Monday – July 10, 2006 - 6:30 p.m.

Board of Trustee Annual Meeting

Location: Boundary County Middle School Library

 

The Regular Meeting/Budget Workshop of the Board of Trustees of Boundary County School District No. 101 was convened at the above stated time and date, pursuant to authority provided by Section 33-510 and 67-2345, Idaho Code, and pursuant to affirmation by the clerk that written notice was conspicuously posted at the District Administration Office, Valley View, Naples, Evergreen, and Mt. Hall Elementary Schools, Bonners Ferry High School, Boundary County Middle School, Bonners Ferry Herald Office, and the Boundary County Courthouse on Wednesday, June 28, 2006. Trustees had actual notice of the time and date of meeting via verbal and written communication.

 

Board Members Present: Chairman Melanie Staples, Vice-Chairman Tim Bertling, and Trustees Gil Hagen, Craig Wheatley and Maria LaBarbera.

 

Superintendent Don Bartling and Clerk Diane Cartwright were also in attendance.

 

Others Present: Elizabeth Ciepiela, Bob DelGrosso, Gail Reoch, Barb Russell, and Carrick Remaley.

Opening

Vice-Chairman Tim Bertling, in the absence of the Chairman, called the meeting to order.

Announcement of Zone #5 Trustee

Vice-Chairman Tim Bertling introduced Maria LaBarbera as the Zone 5 Trustee.

Oath of Office to Zones #4 and # 5 Trustees

Clerk Diane Cartwright administered the Oath of Office to Zone 4 Trustee Melanie Staples and Zone 5 Trustee Maria LaBarbera.

 

Annual Board Re-Organization FY2006-07

Election of Chairman - Nominations/Vote or Acclamation

Gil Hagen nominated Tim Bertling as Chairman. Tim Bertling declined due to his work schedule. Craig Wheatley nominated Melanie Staples as Chairman FY 2006-07. Tim Bertling stepped down as acting chairman to second. Motion carried.

Election of Vice-Chairman -Nomination/Vote or Acclamation

Chairman Melanie Staples asked for nominations for Vice-Chairman. Craig Wheatley nominated Tim Bertling as Vice-Chairman FY 2006-07. Gil Hagen seconded. Motion carried.

Appointment of Clerk-Treasurer

Gil Hagen moved to approve Diane Cartwright as Clerk-Treasurer FY 2006-07. Tim Bertling seconded. Motion carried.

Establishment of Meeting Dates & Times (Regular Meetings) Including the August 2006 Regular Meeting

Melanie Staples asked for motion. Dr Bartling asked that the regular meeting in August be held the third Tuesday of the month, August 15, 2006, in order to include as much as possible for the start of the school year. Gil Hagen moved to approve the August meeting be held the third Tuesday of the month, August 15^th, 2006 and all other 2006-07 regular Board meetings be held the second Tuesday of each month. Tim Bertling seconded. Motion carried.

 

Tim Bertling moved and Gil Hagen seconded to approve the following reorganization items:

1.      Establish Location of Posting Public Notice - All Schools, Courthouse and BF Herald.

2.      Designation of Public Depository-Panhandle State Bank

3.      Signatures for Checking Accounts – Chairman, Vice-Chairman and Treasurer

4.      Resolution for Facsimile Check Register Signatures – Chairman and Treasurer

5.      Authorization to Place Surplus or Idle Funds in Time Deposits/State Treasurer=s Office

6.      Offering of 2005-2006 Audit Contract to Leonard Schulte, CPA

7.      Resolution for School Accounts & Appointment of Building Principals as Asst. Treasurers FY2006-2007

8.      Authorize Retirement of 2005-2006 Policy Manual and Approve 2006-2007 Manual

9.      Permission to Purge the following District Documents:

a. Accounts Payable Records FY 2000-01

10.  Approval and Acceptance of IHSAA Rules & Regulations - Idaho High Schools Activities Association

11.  Approval of Continuation of Declaring Wednesday Night as AFamily Night@ - 6:30 p.m.

Exception: Possible Fourth Wednesday in January 2006-07 Budget Retreat-Might be held before February Board Meeting

Motion carried.

 

Visitors

Auditorium Expenditures - Barb Russell

Barb Russell introduced herself to the Board. She has taught dance for 29 years, is the owner/instructor of the Dance Studio and is President of the Arts Council.

Ms. Russell asked the Board to consider two items:

1.      Seek professional opinion on making the auditorium more user friendly

2.      Waive the fee for the use of the auditorium for the Dance Studio’s annual recital held June 9 and 10, 2006.

Discussion was held regarding seeking a professional opinion of recommended changes to the auditorium in order to make it more user friendly. Ms. Russell stated Friends of the Arts is willing to pay for a lights clinic. Anyone who wants can attend. She stated she spends a lot of time and money each year in order to make the auditorium usable for her annual dance recital. She said they are also willing to raise money to make the changes to the auditorium based on the professional recommendation and upon Board approval. The Board decided a committee should be formed with Barb Russell, Choir Instructor Vicki Blake, and High School Principal Curt-Bayer on the committee. Ms. Russell and Ms. Blake will make recommendations to the Principal, who will then pick the professional consultant. The Board will wait to make any decisions for changes to the auditorium until they receive the recommendations of the committee and the consultant.

 

After discussion, the Board denied the request of a fee waiver for use of the auditorium by the Dance Studio for its annual recital.

 

Superintendent=s Report

Dr. Bartling informed the Board he spoke with Mike Lowe of Big Sky regarding volleyball standards and Mr. Lowe said the corrections needed to bring the volley ball layout up to standard would be made in time for the volleyball season.

 

Regarding the sale of the Fry Auditorium and surrounding property, Dr. Bartling stated the paperwork is being completed and the district should be receiving the money soon.

 

Business Manager=s Report

Business Manager Diane Cartwright gave a brief explanation of the annual audit process.

 

Consent Agenda Items

A. Approval of Minutes - June 12, 2006

Craig Wheatley and Maria LaBarbera each requested a correction be made to the June 12, 2006 minutes.

B. Approval of June, 2006 Accounts Payable

C. Approval of 2006-07 Blue Cross Renewal at Current Coverage

D. Approval of 2006-07 Standard Group Life Plan

Tim Bertling moved to approve the Consent Agenda with the correction to the minutes. Gil Hagen seconded. Motion carried.

 

School/BCEA/Department/Program/Reports & Input

Food Service Supervisor Gail Reoch informed the Board she decided to hire two part-time employees

instead of one Full-time employee due to budget constraints.

 

The Wellness Program and policy was discussed. Ms. Reoch stated the policy is a working document. The district is required to have a policy in place by September 1, 2006, but it is a working document to be reviewed and fine tuned. Ms. Reoch also stated the Wellness Program is an educational process. Maria LaBarbera asked about proposed policy 8230 and items with sugar. Vending machines in the schools was discussed. Ms. Reoch informed the Board that the vendors are gradually going to replace pop in the machines. She is encouraging student input. The vending machines are shut down during the day, also, food service staff members have no control over what students bring into the building.

 

Action Agenda

Personnel/Correspondence/Negotiations

Gil Hagen moved and Craig Wheatley seconded the approval of the following personnel items:

1.      Rosie Pollard as cook/baker at Valley View Elementary effective August 16, 2006 @ $8.18 per hour, 32 hours per week, 8 hours per day, 4 days per week with district paid benefits.

2.      Linda McLeish as a .5 Physical Education Instructor at the high school effective August 28, 2006, BA with 0 years experience. (Clerk’s note: the .5 needs to be amended at the Aug. 15, 2006 Board meeting to .57).

3.      Carol Arthur as substitute secretary for 2006-07. (Clerk’s note: substitute secretaries are paid at the base rate which for 06-07 is $8.53).

Gil Hagen, Craig Wheatley, Tim Bertling and Melanie Staples voted yes. Maria LaBarbera voted no. Motion carried.

Policies

1. First Reading - Wellness Policy 8200, 8210, 8220, 8230, 8235, 8250, and 8270

Tim Bertling moved to approve the first reading of the above Wellness policies. Gil Hagen seconded. Motion carried.

2. Second Readings

a. Teacher Evaluation Instrument

b. District-Wide Application Forms

c. Policy 5810 and Memorandum of Understanding - Classified Overtime/Comp Time

d. Policy 5704 Teacher Interns and Substitute Teachers and as Assistant Coaches

e. District Technology Coordinator Job Description

f. Policy 5400 Unused Sick Leave and Bereavement Leave

Dr. Bartling explained that committees and the district attorney have had input into the writing of the policies.

Tim Bertling moved and Gil Hagen seconded to approve the second reading of the above policies. Motion carried.

Trustee Input/Future Agenda Items

ISBA Convention - November 8-11, 2006 at the DoubleTree Riverside in Boise

Clerk Diane Cartwright asked Board members to let her know if they plan on attending the conference.

Maria LaBarbera moved to approve the use of the school parking lot by Community Title of Boundary County on August 23, 2006 during its open house if additional parking is needed. Tim Bertling seconded. Motion carried.

 

Maria LaBarbera discussed bringing the four-day or five-day school week to the public for a vote. Tim Bertling stated a lot of information was considered prior to making the decision to go to the four-day school week. He also stated concerned citizens need to contact their Board members who will then bring issues/concerns to the Board.

 

Patron Bob DelGrosso stated that test scores were to be a guideline. Dr. Bartling stated Curriculum Director Brenda Walter would be giving a report to the Board once scores were available, which would probably be in September. Melanie Staples said she has heard positive comments about the four-day school week.

 

Adjournment

7:50 p.m. Tim Bertling moved to adjourn. Craig Wheatley seconded. Motion carried.

 

 

________________________________ ___________________________

Chairman Melanie M. Staples Clerk Diane M. Cartwright