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Monday - June 12, 2006 - 6:30 p.m.
Board of Trustee Budget Hearing/Regular Meeting
Location:   Boundary County Middle School Library

The Regular Meeting/Budget Workshop of the Board of Trustees of Boundary County School District No. 101 was convened at the above stated time and date, pursuant to authority provided by Section 33-510 and 67-2345, Idaho Code, and pursuant to affirmation by the clerk that written notice was conspicuously posted at the District Administration Office, Valley View, Naples, Evergreen, and Mt. Hall Elementary Schools, Bonners Ferry High School, Boundary County Middle School, Bonners Ferry Herald Office, and the Boundary County Courthouse on Thursday, June 8, 2006.  Trustees had actual notice of the time and date of meeting via verbal and written communication.

Board Members Present: Chairman John G. Lindberg, and Trustees Gil Hagen, Craig Wheatley and Melanie Staples. Vice-Chairman Tim Bertling was absent.

Superintendent Don Bartling and Clerk Diane Cartwright were also in attendance.

Others Present: Carrick Remaley, Gail Reoch, Mike Lowe, Elizabeth Ciepiela, Debbie Flory, Brenda Walter, Jim Nash, Curt-Randall Bayer, Jan Bayer, Walt Piippo, and Dick Behrens,

Opening by Chairman - Meeting Announcements

6:40 Chairman John Lindberg called the meeting to order.

Chairman Lindberg stated he has worked with ten different school Boards, not including the current Board. He stated the job of the Board is to make and change policy, not to micromanage. He thanked the central office staff for their hard work. He has seen the district get out of deficit, a new high school built, expansion of activities, and high tech classes implemented. He stated students who graduate from the Bonners Ferry High School go on to have extraordinary college careers. He thanked Dr. Bartling for helping start the Education Foundation. He also told the Board that they need to select someone to be on the Economic Development Committee.

Superintendent’s Report

CMAQ Agreement – Paving Valley View Elementary Parking Lots

Dr. Bartling informed the Board that Economic Developer Robin Ponsness put together a Congestion Mitigation Air Quality (CMAQ) grant through which the parking lots at Valley View Elementary could be paved. Originally, the matching amount the district would have to pay was $17,000. Now it looks like the amount is over $77,000. The district has until 2008. The grant is a reimbursable grant, in other words, the district would have to pay expenses and wait for reimbursement from the Idaho State Transportation Department.

Business Manager’s Report

Business Manager Diane Cartwright reported that 91.66% of year is completed and 91.08% of budget has been spent.

Visitors

Volleyball Standards – Mike Lowe, Big Sky Supplies

Mike Lowe did not know that the volleyball standards in the new high school were a problem. The fix for the situation is to replace sleeves, which are cantered the wrong direction. Six cables and two new nets need replaced, both of which Big Sky will replace.  The depth of sleeves is inconsistent throughout. They will have the work completed by August 7, 2006. John Lindberg thanked Mr. Lowe. Dr. Bartling stated Walker Construction, the contractor who built the high school, had been contacted several times. Mr. Lowe stated he was never informed by them. Craig Wheatley asked if the high school will be able to hold volleyball games. Mr. Lowe stated yes. High School Principal Curt-Randall Bayer stated three or four letters went out stating the problem. Craig Wheatley asked who determines what is right. Mr. Lowe stated the specs do. Mr. Lowe is not sure when the work will be done because Big Sky is swamped and he is not sure when the local contractor will be available.

Water at Evergreen Elementary

Discussion was held regarding a fire hydrant at Evergreen. Craig Wheatley stated a developer wants a larger water line put in.  Dr. Bartling stated the school district is in compliance.

Consent Agenda

A. Approval of Minutes: May 8, 2006 Regular/May 22, 2006 Special/Workshop       

B. Approval of May, 2006 Accounts Payable

C. Approval of 2006-07 Health and Welfare Children’s Mental Health Services Contract – Title VI B

D. Approval of 2006-07 Physical Therapy Contract – Title VI B

E.  Approval to Publish Notice of Proposed Increase Effective 2006-07 Food Service Hot Lunch IC 63-1311A

F. Approval of the Emergency Use of Facilities & Equipment through U.S. Forest Service, Idaho Dept. of Lands and Red Cross

G. Approval of Recipient List of Scholarships

H. Approval of Second and Final Reading of All Student Handbooks

I. Approval for Chairman and Superintendent to Sign Letter to SDE Regarding State Testing Programs

Melanie Staples moved to approve the consent agenda. Craig Wheatley seconded. Motion carried.

Schools/BCEA Reports & Input

A. Food Service Report - Gail Reoch

Food Service Supervisor asked the Board to approve raising hot lunch prices by $.25 each. She also asked to post the position of head baker at Valley View Elementary.  With 6^th grade moving to the Boundary County Middle School (BCMS), she would like to hire two half time or one full time cooks. BCMS has a higher than average sales of hot lunch. Discussion was held. Ms. Reoch does not have enough revenue to cover all costs. Dr. Bartling suggested hiring two half time cooks. Ms. Reoch stated the increase in prices will help and also a good bid came in on the purchase of food. Ms. Reoch stated for morale full time positions are best, but she hates to see the budget in the red. Food Services made $30,000 more in 2005-06 than what she projected. Ms. Reoch has not received word on next year’s funding.

Melanie Staples moved to approve a 25 cent increase per meal effective the start of the 2006-07 school year. Craig Wheatley seconded. Motion carried. Debbie Flory recommended hiring a full time person. It is hard on supervisors to keep training. Hiring part time is not good for the long term she stated. Craig

Wheatley thanked Gail and stated she did an excellent job. Ms. Reoch commended her staff. John Lindberg thanked Ms. Reoch, too.

Acceptance of Bid on Fry Auditorium and Property

Dr. Bartling stated that on June 7, 2006 at 2:00 p.m. bids were opened at the district office for the purchase of the Fry Auditorium and property. The low bid was $85,000. Ron Hazel was the high bidder at $117,000. He had submitted the $2,500 with the bid. He has 30 days to come up with the rest of the money. Craig Wheatley moved to adopt Resolution 2005-06-09 accepting the bid on the Fry Auditorium and land submitted by Ron Hazel in the amount of $117,000. Melanie Staples seconded. A roll call vote was held with all members present voting yes. Motion carried.

Discussion of Drainage – High School and Middle School

Dr. Bartling stated the property surrounding the high school and middle school has need of drainage. The cost would be approximately $5,000 for the project and it was not budgeted. John Lindberg asked if the drainage request was included in the summer maintenance projects. Dr. Bartling will check with Maintenance Supervisor Jim Bace to make sure that it was included.

8:00 p.m. Chairman John Lindberg called for short break.

8:10 p.m. Chairman Lindberg called meeting back to order.

Action Agenda

A.Correspondence/Personnel/Negotiations-Items may be deferred to Executive Session

Gil Hagen moved to approve the following:

1.  Anna VanDyke as a Computer Lab Assistant at Valley View School

               @8.13/hr  19 hrs/week.  District benefits are not included. 

               Starting date 09-05-06.

2. Reassignment of Kindergarten and 1^st grade teachers at Mt. Hall:

                        Susan Alverez – was 1^st grade teacher – transfer to .5 kindergarten .5 title 1

                        Lyndsay Hart – was .5 kindergarten .5 title1 – transfer to 1^st grade teacher

                        Effective 06-07 school year

 3.  WIA Summer Supervisors: $20/hr – temporary positions, summer only

              Jan Moyer – 30 hr – June 12-15

              Greg Springett – 192 hrs – June 19-July 27

4.  SPECIAL ED SUMMER SCHOOL – June 12 – August 10, 2006

                         These positions are temporary – summer 2006 only – no benefits included

              Teacher:        Tracey Feight – 108 hrs @$24.33/hr

              Assistants:      Robin Liesche – 96 hrs @ $8.13/hr

                                    Teri Roney – 96 hrs @$8.13/hr

5.  MIGRANT SUMMER SCHOOL – June 19-July 20  (22 days)

                        These positions are temporary – summer 2006 only – no benefits included

                         Monday- 6 hrs/day Tuesday through Friday 5.5 hrs/day

              Teachers:       Teresa Smith –@$20.00/hr

                                    Lyndsay Hart @$20.00/hr

              Assistants:      Barbara Binnall – @$12.33/hr

                                    Anna VanDyke - @10.83/hr

                                    Lisa Allegretti - @11.13/hr

              Custodian:     Lindsay Hart – 44 hrs/$8.13/hr (2 hr/day)

 6.  Retirement of:

                        Rod Barcklay – Art teacher at BFHS-- effective 08-31-06

7.  Resignation of:

                        Kelly Kiser - .5 Kindergarten & .5 Title 1 Teacher—effective 08-31-06

8.  Teresa Smith as a .5 Kindergarten/.4 Title 1 Teacher at Valley View School.        

              School yr 06-07.  In-District transfer-with district benefits.  BA/1yr $27,000

9.  Stipend for Angela Armstrong - $4,500 – Director stipend/Migrant Summer School 06

Melanie Staples seconded. Motion carried.

Approval of 2006-07 Classified Rehire – Evergreen and Naples

Acceptance of the 2006 Spring Extracurricular Evaluations

Gil Hagen moved to approve the above two personnel items.Melanie Staples seconded. Motion carried.

The continuance of personnel was held after executive session

B. 2006-07 Budget Hearing

Approval of the 2006-07 Budget and Amended 2005-06 Budget

Business Manager Diane Cartwright explained the effect of HB743 which created an increase in the 2006-07 budget. Melanie Staples moved to approve the 2006-07 budget and the amended published budget and the amended 2005-06 budget. Gil Hagen Seconded. Motion carried.

D. Policy- (Clerk’s note: Policies were addressed before item (C)Math Class).

1. First Reading

            a. Teacher Evaluation Instrument

            b. District-Wide Application Forms (will be placed on district web-site once approved)

            c. Policy 5810 and Memorandum of Understanding – Classified Overtime/Comp Time

            d. Policy 5704 Teacher Interns as Substitute Teachers and as Assistant Coaches

            e. District Technology Coordinator Job Description

            f. Unused Sick Leave Form

           2. Approval to Amend All Policies to Change District Office Address Due to New Location

Gil Hagen moved to accept the above as first readings and the change in district office address. Melanie Staples seconded. Motion carried.

After approval of policies.

C. Approval of Math Class Effective 2006-07, 1 Period, Data Analysis – HS Principal Curt-Randall Bayer

Principal Bayer discussed the proposed new math class with the Board. The new math class is an attempt to get students interested in different types of math classes. John Lindberg asked if the class is required for graduation. Principal Bayer stated no, but state will probably require more math and science. Middle School Principal Dick Behrens stated only algebra is offered at the 8^th grade level. Melanie Staples and Craig Wheatley asked about the cost of textbooks. Mr. Bayer stated textbooks will be used that they already have.

Craig Wheatley moved to approve the new math class, Date Analysis. Gil Hagen seconded. Motion carried.

Trustee Input/Future Agenda Items

None at this time.

Executive Session: Idaho Code 67-2345(a)(c) Personnel/Legal Report/Negotiations or Adjournment

8:20 p.m. Chairman Lindberg announced the next order of business would be discussion of personnel, negotiations and legal matters.  After a full and complete discussion upon a motion duly made by Gil Hagen and seconded by Craig Wheatley, the following resolution was adopted:

BE IT RESOLVED, that the Board of Trustees of Boundary County School District No. 101 recess from a public meeting into an executive session pursuant to Section 67-2345, Idaho Code, for discussion of  personnel.

BE IT FURTHER RESOLVED, that following the executive session the board will reconvene in regular session for the purpose of conducting further business or for adjournment of the meeting.  Vote being had on the above and foregoing resolution and the same having been counted and found to be no less than two-thirds (2/3) of the membership in favor thereof, the chairman declared said resolution adopted.

The trustees entered an executive session at 8:20 p.m. Monday, June 12, 2006 and returned at 10:25 p.m. Monday, June 12, 2006 

10:25 John Lindberg called the meeting back to order.

Personnel (Continued)

Approval of the Classified 2006-07 Salary Schedule

Melanie Staples moved to approve the 2006-07classified as presented. Gil Hagen seconded. Motion carried.

Approval of Joint Ratification of 2006-07 Teacher Salaries

Gil Hagen moved to approve the Joint Ratification – Teacher’s Salaries FY2006-07. Craig Wheatley seconded. Motion carried.

Approval of 2006-07 Administrator Salaries

Gil Hagen moved to approve administrator salaries FY2006-07with increases over 2005-06 salaries as follows:  For administrators working 205/days per year (175.87days/year in four-day week): $2,050.

210 days: $2,100; 215 days: $2,150; 220 days: $2,200; and 230 days: $2,300. Melanie Staples seconded. John Lindberg asked Dr. Bartling if he agrees to a maximum of a $1,000 travel stipend. Dr. Bartling agreed. Motion carried.

Gil Hagen moved to approve the classified directors’ salaries as presented: Maintenance Supervisor: $42,000; Transportation Supervisor: $40,000; Food Service Supervisor: $36,922; and Business Manager: $50,000.  Melanie Staples seconded. Motion carried.

Elementary Counselor

Gil Hagen moved to go along with the administrators’ decision to post the elementary counselor position which will include spending one day per week at the middle school and will include implementing programs such as bullying and parenting. Melanie Staples seconded. The vote was as follows: Craig Wheatley: no. John Lindberg, Melanie Staples and Gil Hagen: yes. Motion carried 

Adjournment

10:35 p.m. Melanie Staples moved to adjourn. Craig Wheatley seconded. Motion carried.

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