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Boundary County School District #101
Tuesday – May 8, 2007
Board Workshop – 5:30 p.m.
Board of Trustee Regular Meeting – 6:30 p.m.
The Regular Meeting/Workshop of the Board of Trustees of Boundary County School District No. 101 was convened at the above stated time and date, pursuant to authority provided by Section 33-510 and 67-2345, Idaho Code, and pursuant to affirmation by the clerk that written notice was conspicuously posted at the District Administration Office, Valley View, Naples, Evergreen, and Mt. Hall Elementary Schools, Bonners Ferry High School, Boundary County Middle School, Bonners Ferry Herald Office, and the Boundary County Courthouse on Thursday, May 3, 2007. Trustees had actual notice of the time and date of meeting via verbal and written communication.
Board Members Present: Chairman Melanie Staples, Vice-Chairman Tim Bertling and, Trustees Maria LaBarbera, Gil Hagen and Craig Wheatley.
Superintendent Don Bartling and Clerk Diane Cartwright were also in attendance.
Others Present: Sulet Hiatt, Walt Piippo, Angela Armstrong, Steve Alverez, Susan Alverez, Gail Reoch, Brenda Walter, Jim Nash, Chuck Quillin, Bob DelGrosso, Mike Sloan, Dick Behrens and Ken Olson. Exhibit 1
5:30 p.m. Budget Workshop
Chairperson Melanie Staples opened the budget workshop. Discussion was held regarding the proposed 2007-08 budget and state funding.
5:39 p.m. Chairman Staples announced the next order of business would be discussion of personnel, negotiations and legal matters. After a full and complete discussion upon a motion duly made by Gil Hagen and seconded by Tim Bertling, the following resolution be adopted:
BE IT RESOLVED, that the Board of Trustees of Boundary County School District No. 101 recess from a public meeting into an executive session pursuant to Section 67-2345, Idaho Code, for discussion of personnel.
BE IT FURTHER RESOLVED, that following the executive session the board will reconvene in regular session for the purpose of conducting further business or for adjournment of the meeting. Vote being had on the above and foregoing resolution and the same having been counted and found to be no less than two-thirds (2/3) of the membership in favor thereof, the chairman declared said resolution adopted.
The trustees entered an executive session at 5:39 p.m. Tuesday, May 8, 2007 and returned at 6:27 p.m. Tuesday, May 8, 2007.
6:28 Chairperson Staples stated the Board would take a break.
6:33 Opening by Chairman
Lighthouse Program
Chairman Staples stated the Regional Idaho School Boards Association (ISBA) is looking for Boards to do a project in which ISBA staff would teach how to involve Board members with schools and community. Surveys would be involved. The Board would need to attend six meetings first year and four each year thereafter. She asked Trustees to give her their input.
New Board Member Training
Chairman Staples informed the Board Renee Sessler of the ISBA is willing to come up and do a workshop on Saturday, June 16, 2007. Melanie asked for Board members to let her know if they could attend. Trustee-elect for Zone 3, Sulet Hiatt, would not be able to attend. Ms. Staples asked what day would work. She also stated there would be no cost to the school district. The same workshop will be held in Boise on July 21, 2007, but attending is cost prohibitive.
Chairman Staples informed the Board they have until the Regional Board meeting to come up with resolutions for proposed changes in law for the next legislative session. Dr. Bartling suggested supporting a resolution making a Trustee term of office to be four years rather than three. He stated most states have a four year terms for Board Members. Craig Wheatley stated it would be a good idea to have a year or so experience on the Board prior to being able to vote on issues.
Visitors
Naples Elementary P.E. Award – Steve Alvarez
Mr. Alverez showed the video he and his Naples Elementary fourth grade students made and submitted in the Gopher’s Extreme Machine Room Makeover Competition. The entry was one of hundreds of entries in the competition. Mr. Alverez and his class won $5,000 for their entry “the ABC’s of Exercise.” The Board congratulated Mr. Alverez and applauded the presentation. Exhibit 2
Superintendent Report/Business Report
Report on Trustee Election
Dr. Bartling welcomed Sulét Hiatt as the Trustee-elect for Zone 3. Ms. Hiatt and Melanie Staples will be sworn into office at the Annual Board Meeting, July 10, 2007.
Idaho Minimum Graduation Requirements
Dr. Bartling handed out a report on the State minimum graduation requirements. The new requirements are in effect for graduates of 2013. Exhibit 3
Girl’s Softball/Multipurpose Field
Dr. Bartling stated the Board may have noticed work on the field on the north side of the high school. He showed plans from 2002 for the field. Tom Foust is currently working on the field. It is pretty much completed as of today. If the district chooses to put in an underground water system, now would be the time, he stated. He is open to ideas for volunteer work. Seeding needs to be done. Patron Chuck Quillin stated for the baseball field, ads were sold for the background on field and a fundraising golf tournament was held. Dr. Bartling stated the community has been very generous such as with the track at approximately $140,000. He appreciates any ideas the Board members have. Tim Bertling stated hydroseeding should definitely be done.
Ten Year Maintenance Plan
Dr. Bartling stated he and Maintenance Supervisor Jim Bace are working on the 10 year maintenance plan required by the State Department of Education.
Boundary County Education Foundation Update
Dr. Bartling announced the Boundary County Education Foundation decided to give two scholarships in the amount of $200 each. The Foundation also will give a dictionary to each graduating 8th grade student. The goal of the Foundation is to give dictionaries to 4th through 8th grade students next year. After that they will give a dictionary to each 4th grade student. The Foundation is seeking donations.
National Education Week
Dr. Bartling informed the Board that this week is National Education Week. He sent out a letter of thank you to each teacher in the district.
Lacrosse
Dr. Barlting stated he has been approached about lacrosse. He stated there is a lot of competition for use of the sites. Tim Bertling stated that every time he drives by and sees adults, he thinks students should have first opportunity. Dr. Bartling stated that perhaps lacrosse should give a schedule to High School Vice Principal/Athletic Director Ted Reynolds. The only objection in the past has been the tearing up of the fields. Discussion was held. Dr. Bartling said perhaps the lacrosse supporters would like to help with the new field. High School Principal Curt-Randall Bayer stated there would be no access to locker rooms for the lacrosse teams because it is not a sanctioned sport. Mr. Bayer does not think the wear and tear on the field would be bad. He also stated there might be an issue of scheduling in the spring. Tim Bertling will talk to Mr. Reynolds about scheduling lacrosse.
Consent Agenda
A. Approval of Minutes – (Postponed until June meeting).
B. Approval of April 2007 Accounts Payable
C. Approval to Publish Proposed 2007-08 Budget – (Postponed until special meeting).
D. Personnel
D-1. Approval of Personnel List:
1. Approve Jan Bayer as Summer School Social Studies Teacher for 2007. General Fund (GF) – 10 days based on certified salary schedule: $2,321.
2. Approve transfer of Sarah Macias from second grade teacher at Valley View Elementary to fourth grade teacher effective 2007-08 school year. GF as per negotiated salary schedule.
3. Approve transfer of Susan Alverez from .5 fte kindergarten/.5 fte Class Size Reduction (CSR) teacher at Mt. Hall Elementary to .5 fte kindergarten and .4 fte Title I at Valley View Elementary effective 2007-08 school year. GF and Title I funding as per negotiated salary schedule.
4. Approve transfer of Teresa Smith from .5 fte kindergarten/.4 Title I at Valley View Elementary to second grade teacher at Valley View Elementary effective 2007-08 school year. GF as per negotiated salary schedule.
5. Approve transfer of Julie Johnson from special education teacher at Valley View Elementary to fifth grade teacher at Valley View Elementary effective 2007-08 school year. GF as per negotiated salary schedule.
6. Approve Laura Galey as first grade teacher at Valley View Elementary effective 2007-08 school year: placement on the negotiated salary schedule: BA + 54 (MA+) with 5 years experience: $35,636 + $1,195 = $36,831. GF.
7. Approve Terry DeGroot as choir/music teacher effective 2007-08 school year; Placement to be determined once official transcripts are received. Years of experience: 5.
8. Approve Pat Stewart’s retirement effective August 2007 after 28 years of service to the district.
9. Accept resignation of Carrie Suldovsky as special education assistant effective May 31, 2007.
10. Approve resignation of Candice Lysiak as special education assistant effective date to be turned in by Ken Olson.
11. Approve Greg Springett as Workforce Investment Act (WIA) summer 2007 supervisor. Monday – Thursday, approximately 30 hrs/week at $20 per hour; grant funded.
12. Accept Dave Carpenter as WIA work readiness trainer for summer 2007 - 30 hours total at $20 per hour. Grant funded.
D-2. Approval of Classified Staff Evaluations and Rehire – Exhibit-4 Rehire List.
D-3. Approval of Certified Staff Evaluations and Approval of to Issue Contracts for the 2007-08 School Year Exhibit 5 – Contract List
E. Approval of 2007-08 ICRMP Liability Insurance Coverage in the Amount of $85,849
F. Approval of the Annual Agreement with the University of Idaho for the Student Teaching Program. Exhibit 6
G. Approval of the Annual Idaho Special Education Manual 2007
H. Approval of the 2007 Scholarships – Exhibit 7
I. Approval of In-Lieu-of Transportation for Jodi Barany Effective 4-1-07
J. Approval of the Annual Nursing Services Contract with Panhandle Health District for the 2007-08 School Year in the Amount of $23,208 – Exhibit 8
K. Approval for Chairperson to sign the Boundary Economic Development Committee Grant- Exhibit – Exhibit 9
L. Approval of the Extended Year Reading Program (ERP)- Exhibit - 10
M. Approval to Continue Professional Development Support with Dr. Cynthia Thomas- Exhibit 11
N. Approval to Contract with Inland Empire Health for CPR/First Aid Training – Exhibit 12
Discussion of the Consent Agenda Items was as follows:
Regarding item K.: Mike Sloan, Director of the Boundary Economic Development Committee (BEDC) spoke regarding the joint powers agreement or Memorandum of Understanding (MOU) between Boundary County, City of Bonners Ferry, City of Moyie Springs, Kootenai Tribe of Idaho, Boundary County School District and Panhandle Area Council for the Rural Economic Professional Outreach Program. Mr. Sloan informed the Board the MOU is exactly like the one approved in 2004. The three main joint powers, Boundary County, City of Bonners Ferry and the Kootenai Tribe will provide funding. Boundary County School District is not asked to financially support the memorandum. Mr. Sloan stated he views it as cooperation. He stated that the better the education system is the better it is for economic development. He stated the school district chairman is on the BEDC Board of directors. The purpose of the MOU is to just keep the school district involved.
Regarding item L.: Principal Angela Armstrong explained the Extended Reading Program up for approval is at Mt. Hall Elementary. Dr. Bartling stated ERP is a program for elementary schools.
Regarding item M.: Curriculum Director Brenda Walter discussed the North Idaho Math Project. She explained the district would not be where it is today without the Math Project. The math program consists of 90 minutes of instruction per day with constant student/teacher participation. Teachers are reporting more engagement on the part of students. Dr. Thomas has been working in grade level meetings with teachers as well. The funding has now ended. Ms. Walter is asking for permission to continue association with Dr. Thomas who is willing to receive half of her normal daily stipend. Total cost to the district would be $5,320. The general fund professional development already has existing budget, plus Title IIA and Innovative Title funds are helping. During the 2006-07 school year, Dr. Thomas was in the district two days per month for seven months. The district does not have the funds to continue that level of support.
Chairman Staples asked when a decision would have to be made. Dr. Thomas is leaving the end of this week for Saudi Arabia, Ms. Walter stated, and she would like to contract with her while Dr. Thomas still has time to put the school district into the schedule. The June meeting should be soon enough for a decision to be made, Ms. Walter added.
Regarding item N.: Ms. Walter discussed Cardio Pulmonary Resuscitation (CPR) training with the Board. In the fall of 2004, almost all CPR/First Aid cards were expiring. No one was available to train staff members. If the district brought someone in to do the training, the cost would have been $100 per staff member. Trainer Elaine Atkins of Inland Empire Health included us under her umbrella. She encouraged people to volunteer to become trainers. Five district staff members stepped forward willing to be trained, stated Ms. Walter, and training took place last summer. The cost per training session is now about $500, plus $5 per card paid for by the district. Approximately 20 staff members are trained per session. Ms. Walter asked the Board to approve the signing of a contract with Inland Empire Health.
Chairman Staples would like to table item “M” of the Consent Agenda until the June meeting and remove items A and C.
Craig Wheatley moved to approve the consent agenda without items “A”, “C” and “M”. Tim Bertling seconded. Motion carried.
Maria LaBarbera would like Dr. Bartling to look into whether or not the Board members can legally look at the evaluations. (Clerk’s Note: Dr. Bartling forwarded e-mailed legal opinion from attorney Steve Meade to Board Members stating Board members should not look at evaluations.)
Action Agenda
Alternate Routes to Graduation
Riverside High School Principal Ken Olson explained the alternate routes to graduation. He recommends the Board approve the list of students presented for 2007 Bonners Ferry High School and Riverside High School graduations. Exhibit 13
Maria LaBarbera moved to approve alternative graduation plans for 2007 as presented. Gil Hagen seconded. Motion carried.
Annual Sick Leave Bank Report
Valley View Principal Walt Piippo explained the Sick Leave Bank to the Board and explained it is part of the school district’s policy. Exhibit 14
Approval to Publish Science Textbooks Recommendations
Curriculum Director Brenda Walter asked for approval to publish recommendations and approval to publish the science committee’s recommendations yet to be decided. The publication notifies the public of the viewing time frame. She would like to commend the science committee. Teachers have still been working until 7:00 at night. She appreciates their efforts. Maria LaBarbera asked about alignment with state standards. Ms. Walter replied the textbooks have to be aligned with state standards. Last years K-12 adoption was the first adoption in 13 years. Cost proposals are just now coming in for the science textbooks. Ms. Walter is negotiating for providing technology, too. She is still in negotiations with vendors for what they will provide if we purchase from them. She is not asking for anything beyond budget constraints.
Gil Hagen moved to approve science textbook recommendations for publication. Tim Bertling seconded. Motion carried.
Approval of Resolution to Increase Board Member Term of Service from 3 Years to 4 Years.
Dr. Barlting asked for a vote. Our Board has to adopt the resolution if it is to go to the Regional level. Craig Wheatley stated he is opposed. Tim Bertling wants to know more. No vote was held.
Policies
1. Handbooks – First Reading – Exhibit 16
a. High School d. Naples Elementary
b. Middle School e. Evergreen Elementary
c. Riverside High School f. Mt. Hall Elementary
2. Second Reading and Approval – Noninstructional Operations – School Meals – Policies 8240 and 8245.
3. Third Reading and Approval of the 2007-08 Calendar – Policy 2200-1
Tim Bertling moved to approve all readings of policies. Gil Hagen seconded. Motion carried.
Approval of Joint Ratification of Teacher’s Salaries for the 2007-08 School Year
Tim Bertling moved to approve the Joint Ratification of the Teachers’ Salaries for the 2007-08 School Year. Gil Hagen seconded. Motion carried.
Set Time, Place and Date of Special Board Meeting and Budget Workshop.
Craig Wheatley moved to have a Special Board Meeting and Budget Workshop on May 17, 2007 at 6:00 p.m. in the Boundary County Middle School Library. Maria LaBarbera seconded. Motion carried.
Craig Wheatley stated it is an easy concept that when the state provides more money to the district for salaries that it gets passes on in the form of raises. He hopes future Board members continue the comradery the Board has had with teachers. He hopes they continue to pass on what the state provides. Whether the amount the State provides is 5% or 1%, the Board should pass it on to employees.
Patron Bob DelGrosso asked if item “C” of the consent agenda was approved. He said salaries of other classes have not been established so “C” should not have been approved. Chairman Staples stated “C” was removed during the vote.
7:52 p.m. Chairman Staples stated the Board would take a break and informed those present the Board would go into executive session upon return.
7:55 p.m. Chairman Staples announced the next order of business would be discussion of personnel, negotiations and legal matters. After a full and complete discussion upon a motion duly made by Tim Bertling and seconded by Craig Wheatley, the following resolution be adopted:
BE IT RESOLVED, that the Board of Trustees of Boundary County School District No. 101 recess from a public meeting into an executive session pursuant to Section 67-2345, Idaho Code, for discussion of personnel.
BE IT FURTHER RESOLVED, that following the executive session the board will reconvene in regular session for the purpose of conducting further business or for adjournment of the meeting. Vote being had on the above and foregoing resolution and the same having been counted and found to be no less than two-thirds (2/3) of the membership in favor thereof, the chairman declared said resolution adopted.
The trustees entered an executive session at 7:55 p.m. Tuesday, May 8, 2007 and returned at 9:19 p.m. Tuesday, May 8, 2007.
9:20 p.m. Chairman Staples called the meeting back to order.
Chairman Staples announced no other decisions would be made until May 17, 2007 Special Meeting.
9:27 Tim Bertling moved to adjourn Craig Wheatley seconded. Motion carried.
_____________________________ _______________________________
Chairperson Melanie M. Staples Clerk Diane M. Cartwright