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Thursday – April 19, 2007
Board of Trustee Regular Meeting 6:30 p.m.
Location: Middle School Library
The Regular Meeting/Workshop of the Board of Trustees of Boundary County School District No. 101 was convened at the above stated time and date, pursuant to authority provided by Section 33-510 and 67-2345, Idaho Code, and pursuant to affirmation by the clerk that written notice was conspicuously posted at the District Administration Office, Valley View, Naples, Evergreen, and Mt. Hall Elementary Schools, Bonners Ferry High School, Boundary County Middle School, Bonners Ferry Herald Office, and the Boundary County Courthouse on Wednesday, April 11, 2007. Trustees had actual notice of the time and date of meeting via verbal and written communication.
Board Members Present: Chairman Melanie Staples, Vice-Chairman Tim Bertling and Trustees Maria LaBarbera, Gil Hagen and Craig Wheatley.
Superintendent Don Bartling, Clerk Diane Cartwright and Assistant Clerk Laurie Smith-Tremble were also in attendance.
Others Present: Jim Bace, Walt Pippo, Jillian Anderson, Angela Armstrong, Brenda Walter, Ken Olson, Jan Bayer, Carrick Remaley, Curt-Randall Bayer, Chuck Quillin, Laura Anderson, Debbie Musial, Ed DePriest, Bud Way, Ed Katz. Exhibit 1
I. Opening by Chairman - Meeting Announcements
Melanie Staples reported to the board the Idaho School Board Association (ISBA) 2007 Annual Convention is November 14 – 17, 2007 at the Coeur d’Alene Resort.
II. Visitors
Report on Robotics Competition – Ed Katz
Ed Katz, Bonners Ferry High School science teacher, and students who were members of the Robotics Team, reported on their FIRST (For Inspiration and Recognition of Science and Technology) Pacific Northwest Regional competition in Portland, Oregon on March 1-3, 2007. They attended the first informational meeting in January at Spokane Community College to learn that this year’s challenge would be; Rack and Roll, which requires the robot to pick up inner tubes and place them on a rack that has pegs set at varying heights with 2 to 3 teams playing at a time. They competed against 53 other teams with all teams basically receiving the same parts, and what was so amazing to them was that there were 53 totally different designs. Overall, 6 weeks of planning and building went into the competition. Mr. Katz said the team’s design received a lot of attention and everyone was impressed with their first time entry. The team had two binders of rules, information and safety measures to follow. Out of 14 rookie teams they received 2nd place. The team showed a video of a portion of the competition. To cover the costs of the parts and travel expenses the team received grants from NASA and the M.J. Murdock Charitable Trust as well as countless donations of time and money from the community including Encoder, a Sandpoint company.
BCSD #101 Teacher Recruitment Presentation – Casey Hampton, HS Student
Curt Randall-Bayer, BFHS Principal, introduced Casey Hampton, Class of 2007. Casey was asked to create a slide show to promote Boundary County for an upcoming teacher job fair attended by Dick Behrens, BCMS Principal. After traveling the county taking pictures and brain storming with Brenda Walter, Casey compiled an amazing visual presentation of our area. Mr. Bayer stated the district continues to need to pursue outside interests in the hiring of new teachers and thanked Ed Katz and Casey for their contribution to this effort.
III. Superintendent Report/Business Report
10 Year School Facility Plan
Dr. Bartling stated he was happy to get an early start on the 10 Year School Facility Plan, which is required of all school districts by state law and, has to be submitted by June 30, 2007. He presented the board with the table of contents – Exhibit 2 - which will include: Descriptions of the School District (Size and Facilities), Building and Land Statistics, Mission and Philosophy of the School District Facilities, District Enrollment and Projections, Building Capacities, BCEF (Building Condition Evaluation Forms) Assessments, BCEF Financial Budgets and Cost Estimations, HB (House Bill) 743 Budget Figures for Facilities Act and Conclusion and Analysis. Dr. Bartling expects the report to be about 60 pages in length and will present it to the board when it is completed.
Enrollment/ADA
Dr. Bartling reported the March enrollment was 1580 and ADA (Average Daily Attendance) was 1479. These figures are up from last month.
Policies
Dr. Bartling stated the motions for IDLA Policies 2168 & 2168P and Substitute Hiring Procedure Policies 5701, 5701F(4), 5702, 5702(F), 5703 & 5705 should have included final reading and adoption. Dr. Bartling noted that either a new motion needs to be made or a motion to add “FINAL” to the original motion. He added that if a policy is controversial than more than two (2) readings may be necessary but normally the 2nd reading would be the final reading. Tim Bertling moved to add “AND ADOPTED” to the March 13, 2007 motion made by Gil Hagen to approve the 2nd reading of Policies 2168 & 2168P Idaho Digital Learning Academy (IDLA) and 5701, 5701F(4), 5702, 5702F, 5703 and 5705 Substitute Hiring Procedure. Gil Hagen seconded. Motion carried.
Amount of Budget Spent
Dr. Bartling reported with 75% of the year gone, 74.1% of the budget has been spent.
Sale of Lots 6 & 7
Dr. Bartling called Ron Hazel with Lincoln Landing and Mr. Hazel delivered another $1000 and wants to push the closing date to May 31, 2007. Dr. Bartling stated further discussion will need to place in executive session.
IV. Consent Agenda (Please call ahead regarding questions, changes or corrections)
A. Approval of Minutes: March 13, 2007 with the change of Craig Wheatley from absent to present.
B. Approval of March, 2007 Accounts Payable
D. Approval of In-Lieu-Of Transportation
E. Annual Approval to Contract with Bonners Ferry Driver’s Education for 2007-08
F. Annual Approval of Cooperative Agreement w/Vocational Rehabilitation & School Districts #83,#84,#101,#272
G. Approve Chairman to Sign Blue Cross Proxy Form
H. Approve Lawn Maintenance Contract - Summer 2007
Gil Hagen moved to approve the Consent Agenda without “C – Personnel List” and with changes. Craig Wheatley seconded. Motion carried.
V. Administration/Staff/School Committees/BCEA Reports & Input
Random Drug Testing - Booster Club & Curt-Randall Bayer, HS Principal
Curt Randall-Bayer, BFHS Principal, stated when he and Ted Reynolds, BFHS Vice Principal & Athletic Director, came on board they were approached regarding random drug testing for extracurricular (club or athletics) activity participants. He stated this request is not to grant approval for random drug testing but only to approve the distribution of surveys to see if there is a need for such a policy. Mr. Bayer said if the survey results show a positive reaction, a policy would be drafted for the 2008-09 school year. Mr. Bayer stated the following as reasons for random drug testing: Proactive and not reactive response, creates a culture of disapproval, ways to intervene, reduce safety issues, maximize positives and minimize negatives and there is a legal basis/background for random drug testing. Mr. Bayer introduced Debbie Musial with the Booster Club to offer the clubs perception. Ms. Musial stated how involved the club is in the community and events connected with kids and that drugs are so rampant in this school and we need to take a proactive reaction. Mr. Bayer noted that the community thinks he is hypersensitive regarding this issue but he would rather err on the side of wrong, but that he can only handle what goes on in his building. Ms. Musial reiterated how concerned the Booster Club is regarding this issue. Dr. Bartling stated that Mr. Reynolds had said that from the Booster Club meeting he could generate 100 people in favor of random drug testing. Mr. Bayer stated the time line for the survey being presented would be this spring and recommendations for a committee to include healthcare professionals, no less than 3 teachers and a school board member have been received. Mr. Bayer said this survey request is policy driven and Debbie, Dick Behrens, MS Principal, and I believe strongly in the need and what I am asking for is the ok to go and research to see if there is a need and what the need is. The biggest issues are pharmaceutical drugs, amphetamines and alcohol. Melanie Staples asked if Safe and Drug Free Program money can be used. Craig Wheatley asked if a kid tests positive, than what. Dr. Bartling stated some examples of other schools policies are that it can affect their eligibility for a year or their entire school career. Mr. Wheatley said if they tested positive they would just spend the rest of the year drinking. Dr. Bartling said we can not stop them all but we can stop a lot. Dr. Bartling again stated they just want to know if they can develop a survey. Craig Wheatley moved to authorize Principal Bayer to survey the population on random drug testing and to provide the board with the results to determine the need for creation of a task force to shape a Random Drug Testing Policy. Gil Hagen seconded. Motion carried.
Social Studies Curriculum Change – Adoption of New Text – Brenda Walter
Brenda Walter, Curriculum Director, presented a World History textbook recommendation to accommodate the curriculum change of World History moving from 10th grade to 8th grade and U.S. History moving from 8th grade to 10th grade. Ms. Walter stated that during the grades 6-12 collaboration day, this change was presented as a necessity. The textbooks will be purchased on July 1, 2007 under the new budget. Jan Bayer stated the current textbooks in use are from 2003. Ms. Walter noted that the old textbooks will go up for resale. Melanie Staples asked if the money being used for the purchase is being taking away from something else. Ms. Walter said no, there is money in the budget to do this. Craig Wheatley asked if there is a new book for U.S. History and Ms. Walter said no. Tim Bertling moved to approve the purchase of the 8th grade World History textbook. Gil Hagen seconded. Motion carried.
Food Service Summer Program – Gail Reoch, Supervisor
Gail Reoch reported on the Wellness Committee recommendations for the Wellness Policy which were state recommendations adapted to our county. This is the 1st reading and everyone is really pleased with the results. Ms. Reoch then presented her request for approval of a Summer Food Service Program. The program offers free lunch to children but adults will pay for this service. This is the second summer the program will be offered. Ms. Reoch made a proposal to Dick Behrens, MS Principal, regarding the use of the middle school’s kitchen and dining room and both believe it is an ideal site, it was provided at Valley View Elementary last year. Ms. Reoch stated there is a dire need for this service due to the great numbers of recipients of the free lunch program during the school year. Ms. Reoch also plans to contact clubs and organizations to possibly cater or offer the location for lunch during meetings. Melanie Staples asked how she gets the kids to come. Ms. Reoch stated they come. Maria LaBarbera inquired if Ms. Reoch was talking about feeding summer school students. Ms. Reoch stated she is feeding the kids in need. Craig Wheatley asked if anyone can drop by. Ms. Reoch stated yes, anyone can come in. Craig Wheatley inquired into the impact this may have on local restaurant owners. Gail stated she did not believe it would be an issue and reiterated this is geared toward the children in need of a meal. Dr. Bartling asked if the program would offer both breakfast and lunch. Ms. Reoch said they would start with lunch which would be offered from 11:00 p.m. to noon. Ms. Reoch also said they will offer the option of working for their meal to adults. Ms. Staples asked how many people she would need to staff the program. Ms. Reoch stated two but probably start with just one. Ms. Staples asked what the cost to the district would be. Ms. Reoch said a lot of the food needed is already here and reimbursements received would cover the rest. Ms. Staples asked what the programs break even point is. Ms. Reoch stated the first year she broke even and at Mt. Hall last year she broke even with 15 lunches a day. Ms. LaBarbera asked what happened to the food left over. Ms. Reoch said at first she will prepare cold lunches. Gil Hagen asked which entrance would be used. Ms. Reoch stated they would enter through the back door to the Kitchen and that all of her staff are very responsible and they are now the first ones on site in the mornings. Ms. Staples stated doing a trial run and if it does not succeed we can drop the program. Ms. Reoch added the State is going to put up ads for them. Ms. LaBarbera asked what the benefits would be. Ms. Reoch stated her hopes are to make a profit and help her out of the deficit her department currently has. Tim Bertling added when the program gets to a certain point it will make money. Tim Bertling moved to accept Gail Reoch’s proposal for a Summer Lunch Program and she is to provide the Board with a monthly summary of the operation costs and lunches sold. Maria LaBarbera seconded. Motion carried.
B. Policy – 1st Reading – Noninstructional Operations – School Meals 8240, 8245 – Exhibit 5
Craig Wheatley moved to adopt the changes to the Noninstructional Operations – School Meals- Policies 8240 and 8245 and approve the 1st reading. Tim Bertling seconded. Motion carried.
Summer Maintenance – Jim Bace
Jim Bace, Maintenance Supervisor, presented his recommendations for the districts contracted service projects for the summer and a list of routine summer inspections and maintenance. Exhibit 6. Mr. Bace stated this list is a result of several meetings with Dr. Bartling. Mr. Bace stated asbestos is still in some of the schools and we are required to have an inspection every three years for a fee of $3,000. Mr. Bace said the landscaping at the high school is still settling in places but the drainage looks good. The concession stand septic containment tank needs to be routed to sewer as we are currently pumping 3 to 4 times a season at $300 to $400 each. Mr. Bace stated the middle school parking lots and drives need to be seal coated as it has been 4 or 5 years and needs to be done at least every 3 to 5 years. The quotes Mr. Bace received locally were $8000 higher than a company from Coeur d’Alene. Mr. Bace said the middle school building needs to be repainted and custodians can handle the south wall but not the whole building due to time constraints. Mr. Bace would like to see a color change as it has always been Bavarian Cream. Craig Wheatley asked if the estimates are contractor pricing. Mr. Bace said yes as the custodians don’t have the time. Mr. Wheatley asked if there is any other option besides contractors. Mr. Bace said Ken Olson, RHS Principal has a program to offer funds. Ken Olson stated WIA has funded a position to supervise 4 students for 6 weeks, Monday-Thursday, and they are to be assigned jobs throughout the district. Melanie Staples thinks that would be asking for trouble. Mr. Bace stated if they are over 16 they can get on a ladder and run equipment and we already have some projects lined up for them. Mr. Bace stated we have 3 buildings that need to be painted, but the main issue at the middle school is the south wall. Mr. Bace said the storage building at Naples Elementary needs to be re-roofed and will cost about $4000. Mr. Bace stated the Riverside High School summer program can handle some of the concrete work throughout the district. Craig Wheatley asked Jim Bace how he would prioritize the list. Mr. Bace stated the repairs to the Kindergarten Annex at Valley View, the culvert at high school, seal coating asphalt, wood chips – required by state, repairs to storage shed at Naples. Ms. Staples asked Dr. Bartling if these repairs would be covered by Forest and Lottery Funds. Dr. Bartling said yes. Maria LaBarbera moved to provide $60,000 for the maintenance of our schools. Gil Hagen seconded. Motion carried.
VI. Action Agenda
Correspondence/Personnel/Negotiations
Approve Winter Extracurricular Evaluations
Dr. Bartling stated these are the Winter Coaches evaluations that Ted Reynolds, HS Athletic Director, turned in and both he and Mr. Reynolds recommend their approval. Gil Hagen moved to approve the 2006-07 Winter Extracurricular Evaluations. Tim Bertling seconded. Motion carried.
2007-08 School Calendar – 2nd Reading
Jan Bayer reported the only changes to the calendar since the last reading were payroll/payday changes and the Executive Council confirmed these changes. Ms. Bayer noted she needs to submit the calendar to the Sate Department of Education by May 1, 2007. Gil Hagen moved to approve the 2nd reading of the 2007-08 School Calendar. Tim Bertling seconded. Motion carried.
Canvas M&O Election Results
Dr. Bartling stated according to Idaho Code a motion is needed to canvas and approve the M&O Election results, 1124 yes votes and 817 no votes. Exhibit 7. Tim Bertling moved to approve the March 27, 2007 M&O Supplemental Levy election results. Gil Hagen seconded. Motion carried.
Accept Administration/Supervisor Evaluations & Offer Contracts/Continued Employment
Dr. Bartling stated we approved evaluations last meeting and we now need to offer contracts. Gil Hagen moved to offer Administrator/Supervisor contracts and continued employment. Tim Bertling seconded. Motion carried. Approval of Sale of Bonds
Bud Way, Wells Fargo, provided an update on the refunding and refinancing of the districts bonds, and after presenting to the market, the district will see a gross savings of $209, 815. Mr Way stated we are not issuing a new bond just refinancing the 2003 issue. If the sale is approved tonight it will close on May 10, 2007. Mr. Way stated the resolution prepared by the bond attorney is the same as was signed in 2003. Mr. Way asked for a copy of the letter documenting the States approval. Mike Ormsby, the bond attorney, apologized for not being in attendance due to ill health. TimBertling moved to adopt resolution #2006-07 #7 authorizing the issuance and sale of general obligation refunding bonds of the district in the principal amount of $6,260,000 for the purpose of refunding certain outstanding general obligation bonds. Gil Hagen seconded. Motion carried. Exhibit 8.
Melanie Staples called a 5 minute break. Melanie Staples called meeting back to order at 9:27 p.m.
VII. Trustee Input/Future Agenda Items
Region I Post Legislative
Executive Session: Idaho Code 67-2345(a)(c) Personnel/Legal Report/Negotiations or Adjournment
Chairman Staples announced the next order of business would be discussion of personnel, negotiations and legal matters. After a full and complete discussion upon a motion duly made by Tim Bertling and seconded by Gil Hagen, the following resolution be adopted:
BE IT RESOLVED, that the Board of Trustees of Boundary County School District No. 101 recess from a public meeting into an executive session pursuant to Section 67-2345, Idaho Code, for discussion of personnel.
BE IT FURTHER RESOLVED that following the executive session the board will reconvene in regular session for the purpose of conducting further business or for adjournment of the meeting. Vote being had on the above and foregoing resolution and the same having been counted and found to be no less than two-thirds (2/3) of the membership in favor thereof, the chairman declared said resolution adopted.
The trustees entered an executive session at 9:27 p.m. Thursday, April 19, 2007 and returned at 10:15 p.m. April 19, 2007.
Approval of Personnel List
Accept the resignation of Marilyn Piippo as Computer Lab Assistant at Valley View Elementary effective the end of the 2006-07 school year.
Approve Jim Adamson as Summer School Lead Teacher for the summer of 2007. GF – 100 hours based on certified salary schedule: $3,048.
Approve Jim Adamson as Summer School English Teacher for the summer of 2007. GF – 10 days based on certified salary schedule: $2,860.
Approve Teri Roney as Special Education Summer School Teacher for the summer of 2007. Title VI-B Funds: $19.62/hr; 94.5 hrs totaling $1,854.09 with no benefits.
Approve Bethany Cavander as Title I Instructional Assistant for the remainder of the 2006-07 school year, effective 3/19/07. One hour per day/ four days per week, $11.73 per hour. Temporary position with no benefits. Title I Funds.
Approve Kip Cummings as Boundary County Middle School Track Coach for the 2007 season as per negotiated salary schedule. Paul Bonnell and Judy High were approved as 2007 Middle School Track Coaches at the June 12, 2006 Board meeting.
Accept the resignation of Meredith Brown as Sixth Grade Language Arts/Social Studies Teacher at the Boundary County Middle School effective September 1, 2007.
Accept resignation of Margie Ladely as Bus Driver effective April 10, 2007.
Accept resignation of Sue Olson as Special Education Paraprofessional effective the end of the 2006-07 school year.
Approve Ed DePriest as Head Football for the 2007 season; pay as per negotiated salary schedule.
Approve Jim Roland’s retirement effective June 30th, 2006 after 29 years of service with the district. Jim is currently the Vo-Ag instructor at the high school.
Approve Karen Oleson’s request for leave of absence for the 2007-08 school year.
Approval of Counseling Secretary position from Secretary I to Secretary II and increase hours from part time (approximately 770 hours) to full time (approximately 1197 hours). Increased cost to the district for wages would be approximately $5,121. Full time positions include full benefits, so the benefits would increase approximately $7,000 due in large part to health insurance at $4,768.80. Total increase cost: $12,121.
Approval to increase Art Teacher position at Valley View Elementary from .25 fte to .30 fte. Increased cost to the district would be $1,772 in wages and $355 in benefits totaling $2,127.
Approval of Anne McClintock, J. Cecil Walden and Irina Wormgoor as substitute teachers.
Possible hiring recommendation for Valley View Principal. Chairman of the Interview Committee Ranae Barker would like to present.
Mike Cowley, Math Summer School Instructor.
Tim Bertling moved to approve the Personnel List with the following changes: Approval of Reclassifying the Counseling Secretary position from Secretary I to Secretary II, 9 month school year position with a total of 1339 hours at 8.75 hours/day for 153 days/year. Paid benefits w/o vacation. Effective 2007-08 School Year. No approval for the request to increase the Art Teacher position at Valley View Elementary. Salary of Valley View Principal $62,000. Gil Hagen seconded. Motion carried.
Summer School – IDLA – Class Credit & Extracurricular Eligibility
Tim Bertling moved to not accept IDLA class credits for Extracurricular Eligibility. Gil Hagen seconded. Motion carried with Maria LaBarbera voting no.
Sale of Lots 6 & 7
Craig Wheatley moved to authorize Don Bartling to contact Ron Hazel, Lincoln Landing, and offer the following arrangements: Boundary County School District #101 Board of Trustees agree to accept the additional $1,000 deposit with a final payment due on May 15, 2007 and payment of 7% interest on the unpaid balance from December 12, 2007. If final payment is not received by May 15th, Lincoln Landing will forfeit the $3,500 down payment. Gil Hagen seconded. Motion carried.
IX. Adjournment
10:20 p.m. Tim Bertling moved to adjourn. Gil Hagen seconded. Motion carried.
_______________________________ ____________________________
Chairman Melanie M. Staples Assistant Clerk Laurie Tremble
_______________________________
Clerk Diane M. Cartwright