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Boundary County School District #101

March 13, 2006 - 6:00 p.m.

Boundary County Middle School Library

The Regular Meeting of the Board of Trustees of Boundary County School District No. 101 was convened at the above stated time and date, pursuant to authority provided by Section 33-510 and 67-2345, Idaho Code, and pursuant to affirmation by the clerk that written notice was conspicuously posted at the District Administration Office, Valley View, Naples, Evergreen, and Mt. Hall Elementary Schools, Bonners Ferry High School, Boundary County Middle School, Bonners Ferry Herald Office, and the Boundary County Courthouse on Thursday, March 9, 2006.  Trustees had actual notice of the time and date of meeting via verbal and written communication.

Board Members Present: Chairman John G. Lindberg, Vice-Chairman Tim Bertling, and Trustees Gil Hagen, Craig Wheatley and Melanie Staples.

Superintendent Don Bartling and Clerk Diane Cartwright were also in attendance.

Others Present: Ken Olson, Dick Behrens, Angela Armstrong, Walt Piippo, Jim Nash, Jim Bace, Cory Trapp, Justin Walker, Curt-Randall Bayer, Carrick Remaley, Greg Springett, Vicki Downing, Debbie Flory, Elizabeth Ciepiela, Heather Foster, Shelly Kramer, Barb Aubrey and Summer MacDonald. Exhibit 1

Opening by Chairman - Meeting Announcements

6:07 p.m. John stated everything is going well in the district and he thanked everyone for their efforts.

Construction Report - Cory Trapp, G.D. Longwell, Architects and Justin Paine - Walker Construction

Cory Trapp discussed with the Board high school construction items that are the school districts responsibility such as hydro seeding and items that G. D. Longwell are responsibility such as three sites of drainage and some cracks in sheetrock. Mr. Trapp stated he plans to have the work completed during spring break and if not, then during the summer.

Justin Paine stated about eight issues are still pending at the high school and need to be resolved; mainly sidewalk issues. The leakage problem in auditorium, a little bit of dirt settlement under the sidewalk, and some flooring issues are in the process of being resolved. Area C sidewalks need to be replaced. Mr. Paine is not saying who is responsible for the issues, but is trying to come up with a solution. He just wants to move on and hopefully, no one will be disgruntled. He stated it would probably be in his best interest to give us the money because he has so much going on. He offered the Board the following with the understanding it would be Walker Construction’s full part of repairs:

1.        1,000 square feet of sidewalk repair at $4 per foot equaling $4,000.

2.        $500 for caulking.

3.        Reglue backsplashes in chemistry room:  $200 to restick.

4.        $150 dollars for missing cabinet keys. Keys were not with the cabinets when they were delivered. The auditorium has been leaking. The foundation moved probably due to dampness and the result is cracking.

5.        Dig and reinstall waterproofing to repair leakage in the auditorium: $150.

6.        The elevated portion of sidewalk has lost compaction under it. Mr. Walker recommends tearing out one 6 foot wide piece of concrete or poking a hole in it and fill it: he offered $200.

Mr. Paine offered the Board $5,200 for all the work, fulfilling Walker Construction’s share of the repair responsibilities.

Dr. Bartling stated the retainage is about $10,200 and it would be a credit toward the retainage. The items mentioned were priorities to the district.

Maintenance Supervisor Jim Bace stated he thinks it is a good price. Mr. Bace stated he might be able to stretch the money a little further than Walker, although it is more work for the maintenance staff.

Cory discussed the value engineering the Board agreed upon to save costs during construction of the high school. The district was given some credit of moneys from the original bid. He stated some of the cost of repairs needs to come back to the district.

Dr. Bartling asked the Board if they would like Mr. Trapp, Jim Bace and himself to go over the figures and report back. The Board stated yes.

Superintendent Report

A. Enrollment

Dr. Bartling stated that in February seven fewer students were enrolled throughout the district, however, the average daily attendance was 40 students higher than the month of February 2005.

B. Legislative Update

Dr. Bartling reported the high school curriculum redesign is still in limbo and stated the recommendation will probably be to put it on hold for a year.

With Board permission, Dr. Bartling stated he would like to send out a letter of intent to return to all staff to get an idea of staffing for 2006-07. The Board approved.

Dr. Bartling stated he would like to post the Director of Technology position. Current Director Burt Lundak is retiring.

Business Manager Report

Business Manager Diane Cartwright reported that 66.66% of the 2005-06 fiscal year is complete and 65.75% of the budget is spent. 

Ms. Cartwright also informed the Board that the State of Idaho Joint Finance and Appropriations Committee (JFAC) recommended to the legislature a 3% increase on the base salaries for classified, certified and administrative school district staff FY 2006-07. The recommendation does not mean a 3% increase in all salaries in the district; it means a 3% increase on the base amount paid by the State of Idaho to the school district.

Consent Agenda (Please call ahead regarding questions, changes or corrections)

A. Approval of Minutes: February 13, 2006 Regular Meeting – tabled.

B. Approval of February, 2006 Accounts Payable

Gil Hagen moved to approve the February 2006 accounts payable. Tim Bertling seconded. Motion carried.

C. Announcement of 2005-06 Scholarships

Tim Bertling moved to approve the Brochu, Blackhurst, IDFY, Anderson and Class of 1970 scholarships as per terms and conditions of donors’ bequest. Melanie Staples seconded. Motion carried.

D. Approval of Emergency Closure of Mt. Hall Elementary on Tuesday, Feb. 21, 2006

Melanie Staples moved to approve the emergency closure of Mt. Hall Elementary School on Tuesday, February 21, 2006 due to water problems. Gil Hagen seconded. Motion carried.           

E. Approval of Lawn Mowing Quote

Tim Bertling moved to accept the cost quote submitted by Green Turf for lawn mowing services for the 2006 summer. Gil Hagen seconded. Motion carried.

                The quote amounts are per time for each site as follows:

                High School:                         $200                        Middle School w/Soccer Field:          $380

                Annex                                    $  20                        Valley View Elementary:                      $  90

                Evergreen Elementary         $  55                        Annex                                                    $  20

                Naples Elementary               $  75                        Mt. Hall Elementary                             $  95

Visitors

Shelly Kramer stated she represented concerned parents of students attending Valley View Elementary School who support the hiring of another 5^th grade teacher. They ask for fairness throughout the schools.

Administration/Staff/School Committees/BCEA Reports & Input

A. ISAT Alternative Graduation and Potential Graduation Requirement Changes - Principal Curt-Randall Bayer

Principal Bayer stated that he, Dr. Bartling and Special Education Director Ken Olson have been discussing graduation requirements. If a student does not pass all the ISAT tests, he/she does  not graduate from high school. The immediate issue is eight students in the district have not passed one or more tests. The district has one of two options:

1. The students can test again in April, but that gives no latitude (no margin of error). The students must pass in order to graduate, or
2. Plan of action:

1.        Remediation through Plato.

2.        Provide a portfolio. Based on three different aspects:

a.        Work completed in Plato

b.       Supported by the classes +/-

c.        Diagnostics

3.        Evaluation on quantity and quality of work.

Melanie Staples moved to approve the plan of action to graduate. Gil Hagen seconded. Motion carried.

Action Agenda

A. Correspondence/Personnel/Negotiations

Dr. Bartling recommended approving personnel as listed submitted.

Gil Hagen moved and Tim Bertling seconded to approve the following: 

1. Amy Fess as substitute teacher.
2. Josh Sherven as substitute bus driver.
3. Josh Sherven as volunteer coach for the BFHS golf team.
4. Ray Finley as volunteer coach for the BFHS softball team.
5. Dan Dinning as assistant baseball coach at $228 for the 2006 season.
6. April L. McGuire resignation as food service employee as of 1-25-06.
7. Alicia Monay Coon as special education assistant at Valley View effective 2-21-06 at $8.13 per hour with no district  paid benefits.
8. Janice D. Rudeen as Title I Reading Specialist at $24.49 per hour, no district paid benefits, 3.5 hours per day, 51 days for balance of 2005-06 year, effective February 27, 2006 through June 2, 2006, MA+18 with 5 years experience.
9. Scott Bliss resignation effective March 16, 2006.
10. Tye Bergstrand as substitute teacher.
11. Marc Taggart as volunteer assistant BFHS baseball coach for the 2006 season.

Motion carried.                                   

B. 2006-07 School Calendar - 1^st Reading

Dr. Bartling discussed the proposed calendar.

Tim Bertling moved to approve the first reading of the 2006-07 school calendar. Gil Hagen seconded. Motion carried.

7:08 p.m. Chairman Lindberg announced the next order of business would be discussion of personnel, negotiations and legal matters.  After a full and complete discussion upon a motion duly made by Tim Bertling and seconded by Gil Hagen, the following resolution was adopted:

BE IT RESOLVED, that the Board of Trustees of Boundary County School District No. 101 recess from a public meeting into an executive session pursuant to Section 67-2345, Idaho Code, for discussion of  personnel.

BE IT FURTHER RESOLVED, that following the executive session the board will reconvene in regular session for the purpose of conducting further business or for adjournment of the meeting.  Vote being had on the above and foregoing resolution and the same having been counted and found to be no less than two-thirds (2/3) of the membership in favor thereof, the chairman declared said resolution adopted.

The trustees entered an executive session at 7:10 p.m. Monday, March 13, 2006 and returned at 7:45 p.m. Monday, March 13, 2006.

C. Release of Walker Construction Retainage

Craig Wheatley moved to not release the retainage and that Walker Construction continue to repair items on the list. Gil Seconded. Motion carried.

D. Sale of Junior High Property

1.        Accept Appraisal of Fry Auditorium & Surrounding Land

Craig Wheatley moved and Melanie Staples seconded to accept by resolution the appraisal of the Fry Auditorium and surrounding land in the amount of $94,000. The vote was as follows:

Craig Wheatley: yes, Melanie Staples; yes, Gil Hagen; yes, Tim Bertling; yes, and John Lindberg; yes. Motion carried. Resolution 2005-06 # 6 - Exhibit 2

2. Decision on Old Administration Building     

Gil Hagen moved to retain the old administration building and repair roof at a cost of approximately $24,500 to be paid out of Lottery Funds. Craig Wheatley seconded. Motion carried.

3. Approve Sale of Property & Resolution to Seek Bids

Tim Bertling moved and Gil Hagen seconded to sell by sealed bid the Fry Auditorium and adjoining land at a price not lower than the appraised value of $94,000.

Craig: yes, Melanie Staples: yes, Gil Hagen: yes, Tim Bertling: yes, and John Lindberg: yes. Motion carried.  Resolution 2005-06 #7 – Exhibit 3

Bids will be opened May 3^rd, 2006 at 2:00 p.m. at the District Office.

E. Determine Site for Riverside High School for 2006-07

Melanie Staples moved to transfer the Riverside High School to the old administration building located at 7188 Oak Street in late May 2006. Craig Wheatley seconded. Motion carried.

F. Naming of High School Soccer Field

Dr. Bartling stated that Tim Foust wrote a letter which recommended that the soccer field be named after John and Shirley Lindberg. Melanie Staples moved to name the soccer field the John and Shirley Lindberg Soccer Field. Gil Hagen seconded. John Lindberg abstained.  Motion carried.

Trustee Input/Future Agenda Items

A. Zones 4 & 5 Trustee Elections - May 16, 2006

Tim Bertling moved to hold Trustee Elections for Zone 4 and 5 on May 16^th, 2006 from 11:00 a.m. to 8:00 p.m. with Zone 4 Trustee Election being held at Valley View Elementary and Zone 5 Trustee Election being held at Naples Elementary. Gil Hagen seconded. Motion carried.                                 

Adjournment

7:55 Tim Bertling moved to adjourn. Gil Hagen seconded. Motion carried.

_______________________________                                  _______________________________

John G. Lindberg                                                           Diane M. Cartwright

Chairman                                                                      Clerk