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Boundary County School District
Special Trustee Meeting - Work Session
Wednesday, January 25, 2006
Boundary County Middle School Library
A special meeting/work session of the Board of Trustees of Boundary County School District No. 101 was convened at the above stated time and date, pursuant to authority provided by Section 33-510 and 67-2345, Idaho Code, and pursuant to affirmation by the clerk that written notice was conspicuously posted at the District Administration Office, Valley View, Naples, Mt.Hall, and Evergreen Elementary Schools, Bonners Ferry High School, Boundary County Middle School, Bonners Ferry Herald Office, and the Boundary County Courthouse on the 19th day of January, 2006. Trustees had actual notice of the time and date of the meeting via telephone and reminder notification.
Board Members Present: Chairman John Lindberg, Vice-Chairman Tim Bertling, Trustees Gil Hagen, Craig Wheatley, and Melanie Staples.
Others Present: Carrick Remaley, Walt Piippo, Angel Armstrong, Amy Cowley, Ken Olson, Brenda Walter, Jim Nash, Ted Reynolds, Jan Bayer, Curt-Randall Bayer, Dick Behrens, Jim L. Bace, Debbie Flory, Francine Santoro, Mike Price. Exhibit 1
Opening
6:30 p.m. Chairman John G. Lindberg called the meeting to order.
6:35 p.m. Chairman Lindberg announced the next order of business would be discussion of personnel, negotiations and legal matters. After a full and complete discussion upon a motion duly made by Tim Bertling and seconded by Melanie Staples, the following resolution was adopted:
BE IT RESOLVED, that the Board of Trustees of Boundary County School District No. 101 recess from a public meeting into an executive session pursuant to Section 67-2345, Idaho Code, for discussion of personnel.
BE IT FURTHER RESOLVED, that following the executive session the board will reconvene in regular session for the purpose of conducting further business or for adjournment of the meeting. Vote being had on the above and foregoing resolution and the same having been counted and found to be no less than two-thirds (2/3) of the membership in favor thereof, the chairman declared said resolution adopted.
The trustees entered an executive session at 6:35 p.m. Wednesday, January 25, 2006 and returned at 7:06 p.m. Wednesday, January 25, 2006.
Superintendent=s Overview
Dr. Bartling explained tonight=s meeting was the kick off of the budget preparation for 2006-07. The administrators would be discussing their budget requests. No decisions will be made regarding next year=s general fund budget.
Administration/Staff/School Committees/BCEA Reports & Input
BCEA Co-Chairpersons Francine Santoro and Debbie Flory submitted a letter of request to begin negotiations as soon as possible. Exhibit 2
Principal Curt-Randall Bayer reviewed the protocol for the high school graduation ceremony as determined by the Senior Class Advisors and Senior Class Officers:
q Graduates will enter (with appropriate gowns) to Pomp n Circumstance played by the Bonners Ferry High School band.
q There will be an announcement of a song selected by the Senior Class for a time of reflection during the “Senior Song.”
q The students will exit to a CD of five (appropriate) songs selected by the Senior Class.
Principal and Title I Director Jim Nash discussed two grant applications he had developed and asked for Board approval.
Gil Hagen moved to approve the following grant applications:
1. The District Improvement Plan in the amount of $57,310.68
2. The Naples Improvement Plan in the amount of $38,919.00
Tim Bertling seconded. Motion carried.
Tim Bertling moved to approve the items on the personnel list. He amended his motion to approve items one through four on the personnel list and Gil Hagen seconded.
1. Scott Bliss as a .5 fte high school physical education teacher for the second semester of the 2005-06 year as per negotiated salary schedule; includes benefits; five years or experience.
2. The following as substitute teachers:
a. Christa Bauer
b. Lacey Dinning
c. Ben Evans
3. Casey Fredrickson’s request for birth leave effective March 30th, 2006 for an estimated 32 days. She will work twice per month to run reports and keep caught up on important items. She will return to work in fall of 2006 for regular hours.
4. Hailey Haines as a student teacher working in special and general education at Valley View K-3 as requested by Sharon Wiseman of the University of Idaho, starting 1-11-06 for 16 weeks.
Motion carried.
The Board tabled the decision on the Superintendent contract until the next meeting in order to give Board members time to review the evaluation.
2006-07 Budget Input by Building Administrators
Current status of district computers:
245 are six or more years old and should be replaced– cost $245,000
230 are “new Dells” that are four years old – should be replaced in two years
146 are “newer Dells” with approximately five years of service life remaining
Total computers: 621
Replacement cost is approximately $1000 per computer.
Depreciation:
Replace computer workstations on a 6 year duty cycle $103,000 per year
Replace school servers, routers, switches on 4 yr. cycle $ 13,750 per year
Replace printers and peripherals on 4 yr. cycle $ 13,250 per year
Total Depreciation $ 130,000 per year
Target: $245,000 for replacement of very old, out-of-date computers (247)
$130,000 for one year depreciation (230 will be very old in two years)
State Grant: <$ 25,000>grant money from State of Idaho available for replacement
Total: $350,000 -- Or best offer
q Fax machines for both schools: approximate cost: $350 each totaling $700.
q Two folding tables for Naples Elementary at $40 each totaling $80.
q Cell Phone for Administrator at approximately $150 plus monthly fees.
Mr. Nash also requested storage containers with water and something like granola bars be placed in all classrooms in case of an emergency.
Special Education Director and Riverside High School Principal Ken Olson
Requests tabled until the decision where Riverside High School will be held is made.
Ms. Armstrong stated there are no budget requests from Mt. Hall.
1) Mr. Piippo recommends the Board of Trustees build into the 2006-07 budget an additional teacher for Grade 5 at Valley View. This would increase our 5th grade teaching staff from two (2) to three (3) for the 2006-07 school year.
Rational:
Mr. Piippo informed the Board we started the school year with a total of 61 students enrolled in the 4th grade. The current enrollment for the 4th grade at Valley View is:
Mrs. Gray- 20 students
Mrs. Perez- 20 students
Mrs. Beck- 19 students
**59 students would force an “average” of 30 students into each of the 5th grade classrooms. This year, we have 30 and 30 students in our two 5th grade classrooms, and it causes a significant space issue in the classroom. It is not educationally sound to place this many students into a classroom. The crowded conditions have impacted classroom management, behavior, and the activities that can be run in the classrooms.
**Valley View already has the classroom for the additional 5th grade teacher so this is not an issue.
Fiscal impact:
1) Teacher’s salary and benefits (Average of $44,000)
2) At Valley View, we have a need to replace some desks and chairs (specifically in the 3rd grade classrooms.) Many of our desks and chairs have been welded two, three, and even four times. I would propose the board consider placing $2,000 in the budget for elementary equipment at Valley View.
q Curriculum/Instructional Materials $148,000
q Professional/Curriculum Development 29,000
q Testing 10,000
q Supplies and Travel 1,840
Total $189,140
The total cost if the district were to update textbooks would be $585,850. She asks the Board to do whatever is possible.
Mr. Behrens asks that the Middle School Secretary moved back to full time (36 hours) from the present 15 hours a week.
Rationale:
Ø During the 2004-2005 school year there were two full time secretaries at Junior High. This year with the addition of the sixth grade, the middle school’s second secretary was cut back to a fifteen hour a week position.
Ø The middle school counselor has no secretarial time to free her up from the mountain of paper work that goes with her job. This paper work keeps her from working with students at this critical stage of their lives. This assignment would include two hours a day of assistance to the counselor.
Ø The amount of work that goes with dealing with close to four hundred students and thirty-five staff members is too much for the secretarial time that is allotted at this point.
Costs:
$8.90 X 9 Hours a day X 151 days= $12095.10
Health Insurance $397.40 X 12 months= $4768.80
Benefits 12095.10 X .1992= $2409.34
Cost to the district $19273.24
Minus current contract and benefits -$6043.06
Increased cost to the district $13230.18
Middle School Media Specialist (Librarian), eight hours a day, thirty-two hours a week.
Rationale:
Ø At the present time we have no one to operate the library in the middle school.
Ø Teachers are trying to share the duties, which lead to confusion and lack of consistency. This also takes away from their time to work with their class.
Ø We have a wonderful library that is not being used to its maximum potential.
Ø It would provide someone in the building to coordinate media productions and searches, both with print and computer generated materials.
Costs:
$7.50 an hour X 8 hours a day X 151 days= $9060.00
Health Insurance $397.40 X 12 months= $4,768.80
Benefits, $9,060 X .1992= $1804.25
Cost to the district $15,633.55
Four hour a day custodian at the middle school.
Rationale:
Ø The Physical size of our school has more than tripled from the old junior high, with only four hours of work time added.
Ø The middle school has increased in enrollment by more than one hundred students.
Ø At this point the custodial staff is only able to do superficial cleaning to keep up with the increased demands. The long term effects are going to be a decay of the building.
Costs:
$8.15 X 4 hours a day = $32.60 a day X 260 days = $8476.00
Benefits $8476 X .1992 = $1688.42
Total cost $10164.42
Reclass Maintenance Custodian 1 position to Maintenance Custodian 2.
Request due to increased responsibility and the size of the building as compared to the previous junior high.
Bonners Ferry High School – Principal Curt-Randall Bayer
Mr. Bayer requested the following as major requests:
1. Additional .5 Physical Education Instructor $23,000
2. Reinstitute 1.0 Social Studies Instructor $44,000
3. Replace Combination Locks for Lockers $ 6,000
4. Classroom Set of Desks $ 3,569
5. Projector for Laptop/District $ 2,000
Another request made by Mr. Bayer is to add more hours to office staff personnel at the high school.
He also requested an additional 20 computers through technology to update at the rate of the rest of the district.
Due to the No Child Left Behind Act (NCLB) and Idaho state graduation requirements, Mr. Bayer informed the Board the following may need to be added:
1. 1.0 fte Math Instructor
2. 1.0 fte Science Instructor
District Office – Business Manager Diane Cartwright
Ms. Cartwright requested three new computers to replace the computers used for the district accounting system. The cost would be approximately $5,000.
District Wide Needs
All administrators expressed the following needs:
1. More funds for ink cartridges.
2. More funds for consumables.
***
Curriculum Director Brenda Walter and Special Education Director submitted a letter of request that the secretary position in their office be reclassified from Secretary II to Secretary III due to increased responsibilities as a result of demands of state and federal testing programs, the new student information system, and medicaid billing.
Discussion was held regarding the requirements in Governmental Accounting Standards Board (GASB) 34 and the need to track inventory for audit and insurance purposes. In order to be in compliance with GASB 34 and to provide accurate insurance information, the Board decided an asset management system was needed. Gil Hagen moved and Tim Bertling seconded to accept the cost proposal for an asset management system from Valuations Northwest in the amount of $11,360 plus travel cost and to continue the maintenance program at a cost of $100 per year. Motion carried.
Adjournment
8:20 p.m. Tim Bertling moved and Gil Hagen seconded to adjourn the meeting. Motion carried.
_________________________________ _________________________________
John G. Lindberg Diane M. Cartwright
Chairman Clerk-Treasurer