Next PTO Meeting:  May 1^st 3:15

Minutes 2006-2007

April 10, 2008 PTO Meeting

Meeting opened at 3:15 p.m.

Meeting adjourned at 4:00p.m.

Attended by:

Gary Forrester, Megan Brown, Tomi Bateman, Jamie Peterson, Tonja Bennett, Lori Sabin, Jim Nash, Paula Schulte, Casey Frederickson

Chili Feed

·        Brett Brown to auctioneer.

·        Buy case of hot dogs and chips for kids’ meals.

·        Connie will make bread.

·        200 bottles of water left from spaghetti feed.

·        Dean Schwenke to make chili.

·        Kindergarten to make paddles.

·        Beef is coming from food services.

·        Tomi will purchase all other food from Wal-mart and Costco.

·        $15 of product donated by Safeway.

·        No silent auction this year.

·        Individual desserts will be for sale instead.

·        Jamie Peterson will call dessert donors to confirm what dessert they will be making.

·        Sandwich boards and signs will be mad on Monday, April 14.

·        Paula Schulte will mail out invites to outside individuals.

·        Megan Brown will email invitations to other community members.

·        Ad is in BF Brief and Megan will call radio station for mention of auction.

·        Lori Plato and Kim Dinsmore will do check in and check out.

·        Lori Plato is collecting baskets to auction.

·        Lori Plato is making certificates for Learning Fair participants.

Krispy Kremes

·        Will arrive Thursday, May 8.

·        Paula Schulte is organizing

·        Tomi will pick up donuts.

·        Volunteers are needed to sort and pass out donuts.

Secretary Day

·        Tonja Bennett will pick up flowers and card.

Next PTO Meeting:  May 1^st 3:15

February 20, 2007 PTO Meeting

Meeting opened at: 3:15 p.m.

Meeting adjourned at: 4:00 p.m.

Attended by:

Wendy Bertling, Gary Forrester, Kim Dinsmore, Francine Santoro, Paula Schulte and Megan Brown, Jim Nash

Dr. Seuss Day:

•  Set for Thursday March 1^st.
•  1^st through 5^th will have pizza.
•  Kindergarten will have sundaes.
•  Volunteers will come to classrooms to read to students.

Scratch for Cash

• March 21^st in Sandpoint.
• Mrs. Schulte will register school.

Chili Feed and Dessert Auction

·         Tentative Friday, April 20^th 5:00-7:00 with auction starting 6:00 sharp.

·         This year having numbered paddles for bidding and placing stickies on items once bid is won.  This will expedite bidding process.

·         Possibly have other items than desserts (gift baskets…).  Wendy Bertling will organize this part.

Mt Hall All School Mega Auction

·  Discussed where funds will go. $7999.36

·  Divided into accounts as last year: Teachers, Kitchen, Library, Art, Office/Maintenance, PTO

·  Motion to purchase a washer and dryer for school from Gary Forrester for $100.00. Seconded and passed.  Gary will install (except for electrical) in boiler room of school.

·  Discussed buying popcorn machine for school.  It would be used to sell popcorn to students for snack on Thursday (25 cents) as well as providing popcorn for movie events at the school.  Money raised will be used to support the machine as well as a gift basket during the holidays for a needy family.

Learning Fair

·  Set to run in conjunction with Dessert Auction.

·  Packets to go out last week in February.

Sept. 14, 2006 PTO Meeting

Meeting opened at:  3:15 p.m.

Meeting adjourned at: 4:00 p.m.

Attended by:

Wendy Bertling,  Gary Forrester, Kim Dinsmore, Melissa Johnson, Megan Brown, Jim Nash, Tomi Bateman, Francine Santoro, Paula Schulte, Carolyn Bateman and Debra Douglas.

Thank you to Wendy Bertling for the positive school banners displayed around the school!

 Meeting opened with PTO President Wendy Bertling discussing the purpose of the Parents and Teachers Organization which can be summed up in a quote by Wendy:

“We are here to help the school…period.”

Box top for Education: 

• Have not spent points for last several years.
• Need person to organize program.
• Tomi Bateman volunteered to begin process.
• Information letter on program to be sent out to parents and caregivers.

Sign up for volunteers during Open House (Sept. 18)

• Sign up sheet to be available for those wanting to help out with PTO and school events.

10% school incentive from Safeway

• Megan Brown discussed the 10% program at Safeway that gives schools 10% of certain product sales (those with school bus logo) in September and October.
• Megan will organize and enter receipt codes for donated receipts.
• An Evergreen container will be available for those shoppers wishing to donate at the register.

Calling Tree

• Group discussed having a calling tree to be used during PTO or school events.
• This could be organized by having one tree per classroom.

Open House

• PTO will provide refreshments.
• Members present volunteered to bring different items.
• Needing advertisement during open house-possibly a poster.

Mt. Hall Auction

• 1^st meeting not yet determined.
• Evergreen will be providing three baskets (Thanksgiving, Superbowl, Thank-You cards and accessories).
• Kim Dinsmore volunteered to be Evergreen’s representative this year.

Christmas Program

• The theme will be “The Night before Christmas.”

Motions

• A motion was made by Kim Dinsmore to reimburse Wendy Bertling for school banners.  It was seconded by Debra Douglas and passed unanimously.  Cost is approximately $200.

Minutes 2005-2006

May 9, 2006 PTO Meeting

Meeting opened at:  3:17pm

Meeting adjourned at: 4:25pm

Attended by:

Wendy Bertling, Aimee Christopherson, Gary Forrester, Kim Dinsmore, Francine Santoro, Paula Schulte, Carolyn Bateman and Debra Douglas.

Thank you to PTO for lunch and other goodies provided during Teacher and Staff Appreciation Week from the teachers and staff.

End of the Year Picnic                                   Friday June 2^nd 7:30-11:30 at Evergreen

• There is only a half day of school so the picnic will be held at the school
• Connie will provide bottled waters, hot dog buns, some chips and ice cream
• PTO has some chips, hot dogs and the condiments for the hot dogs
• We will need to purchase or have donated paper plates and a few more chips
• Kids will rotate in three stations to various activities with all school activities in addition
• A note will go home asking parents to help with each of the stations and activities
• The classes will be combined into 3 groups:

                  Group 1: Kindergarten & 1^st Grade

                  Group 2: 2^nd & 3^rd Grade

                  Group 3: 4^th & 5^th Grade

      7:30 – 8:30 am

-         Rock Painting in the Music Room with Francine Santoro

-         Relays with Kim Dinsmore

-         Basketball with Tim Cady

            8:30-9:30 am

-         Sidewalk Chalk on Basketball court

-         3 – Legged Race/Group Games with Paula Schulte

-         Hula Hoop Contest

9:30 – 10:00am           5^th Grade vs. All school staff Softball Game

10:00am                      Free Play/Eat Lunch

11:00am                      Bubbles and Ice Cream

11:15am                      Clean-up and board busses

Campbell Soup Label Party

• Tim Cady’s class won, they are supposed to pick the date and what kind of party they want to have

Reimbursements

• $317.95           Paula Schulte, previously approved bill finally came in
• $139.00           Gayle for Connie’s sign
• $78.50             Gayle for food for chili dinner/dessert auction
• $108.70           Gary, previously approved for up to $150 for sink in staff room

Suggestions for use of PTO funds from Teachers and Staff

• $3648.51 leftover from fundraisers to spend

• Use a portion of the money to buy some of the school supplies to reduce the cost to parents at the beginning of the year and help ensure everyone has the basics.

      Ideas: Kleenex, Ziploc Bags, Baby Wipes, Hand Sanitizer, Clorox Wipes from Costco (see about getting gift card donated from Costco to help with these       purchases); Dry Erase Markers, Scissors (fiskars), glue sticks, good wood pencils        for each class; Digital Thermometer for office and a nice pencil sharpener.

• Mrs. Douglas would like a set a Recorders 10 at $3 each
• Carry over a little extra into the budget and take a year break from the Jog-a-thon or do the Jog-a-thon in the Spring
• Wall Screen for the Gymnasium – possible extra within the district already

Ideas for Next Year

• Fall Conferences - Hold the book fair and Krispie Kreme fundraiser during the November conferences.  Look at using the Books are Fun books instead of the scholastic books for the book fair.  Have snacks/refreshments during conferences.
• Bike-a-thon – hold a raffle for a new bike, every $10 raised for the bike-a-thon earns you a ticket.  Talk to Far North or Wal-Mart about getting a new bike donated for the raffle.  Check with the second hand stores about getting bikes and helmets.  Paula Schulte will check and see what she can find out about getting helmets handed out at the event.
• Open House – Have food for parents/family, book fair at the same time

September Meeting Agenda

• New officers and Box Tops Coordinator
• Open House - look at holding in October vs. September – discuss having food for parents/family, in conjunction with Title I?  Books are Fun book fair
• Set date for Open House, need for refreshments if dinner is not provided
• Send letter out to parents/families making them aware of the PTO meetings, parking lot procedure and school website
• Set time and date for PTO meetings
• Date for Mt. Hall Auction – what are our responsibilities

April 11, 2006 PTO Meeting

Meeting opened at:  3:15pm

Meeting adjourned at: 4:10pm

Attended by:

Wendy Bertling, Aimee Christopherson, Stan Christopherson, Donna Strangio, Gary Forrester, Kim Dinsmore, Francine Santoro, Paula Schulte and Debra Douglas.

Chili Dinner/Dessert Auction

• Receipts turned in for reimbursement for hot dogs, ketchup, mustard, etc of $134.17, it was voted on and approved to reimburse this amount.
• Total raised after expenses $2460.83

Mt. Hall Auction Funds Disbursement

• A formula was presented by Wendy Bertling to reflect the motion made at the previous meeting to distribute the auction funds.

                  Kitchen                                    $200.00

                  Library                                     $500.00

                  Art                                           $300.00

                  Office/Maintenance                   $300.00

                  Mrs. Bateman                           $300.00

                  Reserve Fund                        $2,000.00

                  Subtotal                                 $3600.00

                  Remaining Balance of          $5787.00

                  Will be divided equally between Mr. Cady, Mrs. Dinsmore,

                  Mrs. Douglas, PTO, Mrs. Santoro, and Mrs. Schulte.

                  Total each                                $964.11

• A motion was made and seconded to accept this formula.  After some discussion for clarification on how the money is actually distributed to the teachers through the school, the motion was put to a vote and passed unanimously.

Other Funds

It was reported that the grant Mr. Nash had applied for has come through, therefore there will be more funding available to help with the reading materials for grades Kindergarten through third.  These funds have to be spent on research based materials.

Title I Dinner/Math Night                                         April 18, 2006 from 5:30-7:00pm

• Connie will be fixing the food.  She is asking for volunteers to help with prep and set-up.
• PTO has said that they will find parents to help
• Jim has asked for enough food for 100 people.

End of the Year School Picnic                         Friday, June 2, 2006   11:00am-3:00pm

• Fairgrounds are reserved and the busses will leave the school at 11:00am
• Make sure we have at least one whistle
• Kids will eat when they get to the fairgrounds, hot dogs, condiments and punch are taken care of with the leftover quantities from the Chili dinner.  Will need hot dog buns, paper plates and dessert.
• Teachers will each organize a station and let parents know what the stations will be before a letter is sent home for a volunteer sign-up
• Parents will have a meeting to make sure each station will have sufficient help and that there will be sufficient supervision.  Each station will last 15-20 minutes.
• End with a staff vs. 5^th grade softball game

Coming Up

National Volunteer Week April 23-29^th, teachers would like to recognize volunteers at an end of the year luncheon in May. 

Teacher and Staff Appreciation – first week of May or after ISATs.  Teachers would love breakfast or lunch and coverage of classes.

Box Tops

• Great job students and a big thank you to Donna for all of her hard work in getting this project organized and done.

      Results:

                              Kindergarten                639

                              1^st & 2^nd                       751

                              3^rd                                632

                              4^th & 5^th                       970

• The 4^th and 5^th grade class will be announced as the winners at this weeks assembly

Book Fair and Krispie Kreme’s

• Parents needed to help organize the orders when they come in on Thursday
• Extra’s have been ordered to sell at the book fair, Safeway and Panhandle Bank from 8-12 Friday and Saturday

Next Meeting

• Any receipts will be submitted for approved expenditures
• Finalize End of Year Picnic plans
• Any other unfinished business

Meeting adjourned at 4:10pm

March 7, 2006 PTO Meeting

Meeting opened at:  3:17pm

Meeting adjourned at: 4:13pm

Attended by:

Wendy Bertling, Aimee Christopherson, Stan Christopherson, Dee Dee Oxford, Jim Nash, Gary Forrester, Kim Dinsmore, Francine Santoro, Paula Schulte, Debra Douglas and Carolyn Bateman.

Learning Fair/Dessert Auction/Chili Dinner

• It was brought up for discussion whether or not to postpone the date by one week, due primarily to the auctioneer not being available on that date.  The consensus of those in attendance was that the invitations had already been sent out and that the date should remain the same.  Jim volunteered to serve as the auctioneer or to find a new auctioneer.  If he finds someone he will make them aware of the Green theme for the evening.
• Dee Dee is in charge of calling those who signed up to help and also to call those who volunteered to bake last year.  She will be getting a hold of these people promptly now that the date will remain as planned.
• The Silent Auction Table will run from 6-7p.m. and have various smaller desserts for people to bid on.  Dee Dee is in charge and Darlene will possibly be helping.  It was discussed to have a brief description of each item and specifically stated whether the dessert contains nuts.
• There will be a sign-in book.  Debra suggested that we could say something along the lines of “We’d like to thank you, please sign-in with your name and address." It was also suggested that the book possibly be green.
• Kim and Stan will be the Cashiers
• Mrs. Bateman offered to help with baking chili if additional help is needed. 
• Wendy will check with Gayle to make sure that we are still purchasing ingredients through food services.  Ingredients will be available to pick up in the kitchen.  Connie will be making the bread sticks for the event.
• Set-up: Parents/volunteers can come after school is out to cover the tables and get things set-up. 
• Jim suggested that next year we look at planning this event in April.

Title I Dinner/ Math Night                                                    April 18^th 5:30-7:00pm

• Will be held on the same night to help increase awareness of Title I programs.
• Jim will talk with Gayle at food services about putting something simple yet nice together for the dinner since there should be a good sized crowd for this event.

Parking Lot

• Gary gave an update on the parking lot.  It will be re-graded and a new ditch put in over the summer.  In addition the parking lot will be re-graveled.  The school District will be paying for these improvements.

Krispie Kreme/Book Fair Fundraising Event

• There will not be a plant sale this year.
• Kids will collect orders for the Krispie Kremes, and the donuts will be delivered the week after spring break.

Mt. Hall Funds Distribution

• Wendy recommended that the monies be divided amongst the different areas in the school and then the remaining funds be distributed equally amongst the teachers. 
• A motion was made to approve this framework for dividing the funds, the motion was seconded and then opened up for discussion.
• One teacher wanted to make sure that they could still request certain items from the PTO and or use their allotment for specific items. 

Next Meeting

• Review proposals for allocating Mt. Hall funds based on the framework that was approved at this March meeting.
• End of the Year Picnic
• Final details for Math Night/Title I dinner

Meeting Adjourned at 4:13pm

February 7, 2006 PTO Meeting

Meeting opened at:  3:18pm

Meeting adjourned at: 4:20pm

Attended by:

Wendy Bertling, Aimee Christopherson, Donna Strangio, Gary Forrester, Kim Dinsmore, Francine Santoro, Paula Schulte, Debra Douglas and Carolyn Bateman.

Soup Labels

Donna has been working on getting this caught up and has done an amazing job.  The cut-off date will be March 23^rd as the labels have to be turned in by March 31^st.

Dr.Seuss Day

Will be held on March 2^nd.  Mrs. Santoro invited some kids from Riverside to come and read to the kids in the different classes.  She will get a lunch count from the teacher at Riverside and let Connie know if there will need to be additional lunches prepared for that day.  Last year we purchased 6 cheese pizzas and 6 pepperoni pizzas, this year we will purchase a dozen of each instead.  Lemonade will be mixed in the Igloo coolers in addition to water being available.  We will need plates and cups for this event, Aimee will pick those up from Costco prior to the event in addition to purchasing cups for the chili feed at the same time.

Chili Feed

Will be held on March 16^th starting at 5:30pm.

• A volunteer sign-up sheet will go home and a box will be added for parents to check if they would be willing to help with the auction, since we will be running two separate groups of volunteers, one group for the food and the other for the auction. 
• There will be a Silent Auction table for smaller desserts so that everyone has an opportunity to purchase something.  This table will only run from 6-7pm.  Francine offered to run this table. 
• Suggestions from last year included having better advertising for the event.  Kim offered to head this up. It was also suggested that we send invitations to the Bonners Ferry Police and Fire Departments in addition to those who regularly support this event.  Also it was suggested that we have a sign-in book for names and addresses and Thank You notes be sent out afterwards to show appreciation for support.  We will need volunteers to coordinate the invitations and the Thank You notes.
• Wendy will be coordinating a meeting of parents that are interested in volunteering for the event.  The meeting will be held in the evening so that hopefully more parents can attend.
• Decorations – our theme for decorations will be St. Patrick’s Day.  The kids will make decorations in their classrooms.  In addition $50 is being set aside to purchase green plastic table covers and shamrock headbands for volunteers working at the auction and other decorations.  Volunteers will also be asked to wear green shirts and the auctioneer will be made aware of the theme. 

WOW! Prizes

All that is left is Frisbees, water bottles, mini flashlights, yo yo’s and snap on bracelets.  It was motioned and seconded to spend $100 to order new prizes.  The motion passed and Debra Douglas volunteered to put the order together. 

Ice Skating Party

On February 27^th the both Mrs. Santoro’s class and Mrs. Schulte’s class will be going Ice Skating.  The cost is $5.50/student and students are being asked to pay for themselves.  It was requested that the PTO help pay for any kids who cannot afford the $5.50.  It was motioned and seconded that we set aside $27.50 to cover up to 5 students.  The motion passed.

Next Meeting

·        Teacher funds requests from Mrs. Douglas and Connie as well as revisit Mr. Cady’s microscope request

·        Revisit Parking Lot – letter to go home for parking and drop-off/pick-up procedure, gravel for teacher parking area, path to school and parking area directly in front of the school.  Update from Gary on grading.

·        Upcoming events: Jump Rope for Heart, Learning Fair/Chili Feed/Dessert Auction, Soup Labels, Math Night/Title I dinner and Plant Sale/Book Sale – needs, volunteers, etc.

Meeting adjourned at 4:20pm

January 10, 2006 PTO Meeting

Meeting opened at:  3:15pm

Meeting adjourned at: 4:30pm

Attended by:

Jim Nash, Wendy Bertling, Aimee Christopherson, Stan Christopherson, Donna Strangio, Nichole Sorensen, Chad Farrens, Gary Forrester, Kim Dinsmore, Francine Santoro, Paula Schulte and Carolyn Bateman.

Parking Lot

It was proposed by a parent that at the West side of the building and parking lot, the teachers park in the second row from the school allowing the parents to park in the row closest to the school.  This was proposed in an effort to reduce the number of lanes of traffic that kids are crossing and help achieve the goal of creating a safer environment for the students before and after school.  Teachers could pull up to the curb to load and unload their cars.  One teacher expressed a need to try to add more gravel to that parking area so that the teachers would not have to be in the big puddles that currently exist in the parent parking area.  Another teacher expressed that they do not want to have to park that far away as it creates difficulty during adverse weather especially when they have a lot to carry.  Jim shared that getting the signs ordered has still been delayed due to more pressing needs in the district maintenance department. 

Funds Requests

• The previous approved budget for $300 for the computer programs ended up being $304.00. It was motioned and seconded that we pay the new total of $304. The motion passed.
• The two benches and side table for the hallway came to a total of $379.62, $29.62 above the previously approved amount of $350.  A motion was made to pay the $379.62, it was seconded and passed.
• Carolyn Bateman submitted a request for funds to purchase ink cartridges for her printer and birthday gifts for the students for the combined total not to exceed $200.  A motion was made to accept this request, it was seconded and passed.
• Tim Cady is requesting the purchase of microscopes.  They are $155 each or if we order five or more they would be $145 a piece.  It was discussed that the hard cases and an additional set of bulbs should be purchased at the same time.  He was requesting we purchase as many for him as we can.  There were several questions and the matter was tabled until Mr. Cady could be available at the meeting to help us better make this decision.
• Casey is requesting a new printer, needed for one of the programs that she has to run reports on.  She has previously been given two printers that were used.  Jim Nash consulted with Rob to find out that, with the new program coming in, this may not be a needed item and found that he could get another printer for her from within the district. 

Title I Dinner

The Title I program receives Federal money to use to create a format for parent input and information.  This previously was done in the form of a dinner held at different locations in town with very minimal, if any, parent attendance.  It was presented to either pair this event with the Chili Dinner, or the Math Night.  After some discussion it was decided that it would be best to pair it with the Math Night and have a dinner in conjunction with the event, possibly using a caterer for some or all of the meal depending on costs.  A date will be announced.

Idaho 1% Sales Tax Initiative

The PTO is invited to attend an informational meeting to be held on Wednesday January 11^th at 7pm in the Becker Auditorium about this initiative.  Monies from this sales increase would come to the district.  It is estimated that the school district would receive around one million dollars to be divided equally between salaries and programs.  In order for this initiative to continue 450 signatures would be needed from within Boundary County alone.

Gifted and Talented Program Funds Request

There are no additional funds available through Special Education dollars.  The other school principals are not in favor of using fundraiser money to help with this request.  Unfortunately, Evergreen is the only school considering it and the $200 requested would not be enough for the teacher to purchase the materials she was requesting the funds to purchase.  This request was being made because of the program’s lack of funding and inability to fundraise for additional funds. 

Campbell’s Soup Labels Program

Donna Strangio just found out that she has now been given the job of coordinating this program that was previously delegated between two parents.  It was unclear what happened, but Donna will need a lot of support as there is a lot to do.

Dr. Seuss Birthday

Evergreen students will be celebrating Dr. Seuss’s birthday on Thursday March 2^nd.  Students will spend the day reading and doing reading activities and be served pizza and beverages by the PTO.  Three parents will be contacted before the next meeting to see if they could collaborate in coordinating this event.

Learning Fair/Chili Feed/Dessert Auction

It was decided to set the date for Thursday, March 16^th and to use St. Patrick’s Day as a decorating theme.  It will begin at 5:30 p.m.  Duties will be divided out into separate areas, with optimally three working on coordinating the Chili feed and three working on the auction portion of the evening.  Teachers will have students create items that can be used to decorate for the event.

Plant Sale/Book Fair

Francine proposed having pre-orders this year for the plants and possibly having a Krispie Kreme fundraiser on the same day, taking pre-orders for this event as well. 

Next Meeting

·        Teacher funds requests from Mrs. Douglas and Connie as well as revisit Mr. Cady’s microscope request

·        Discuss allocation of funds from the Mt. Hall Auction ($9,887.33)

·        Revisit Parking Lot policy and proposal

·        Upcoming events: Jump Rope for Heart, Dr. Seuss Birthday, Learning Fair/Chili Feed/Dessert Auction, Soup Labels, Math Night/Title I dinner and Plant Sale/Book Sale – needs, volunteers, etc.

Meeting adjourned at 4:30pm

December 6, 2005 PTO Meeting

Meeting opened at:  3:15pm

Meeting closed at: 4:00pm

Attended by:

Jim Nash, Wendy Bertling, Aimee Christopherson, Stan Christopherson, Gary Forrester, Kim Dinsmore, Francine Santoro, Paula Schulte and Debra Douglas.

Christmas Program

The kids will be dressed in nice dress clothes.  A reminder will go home to remind parents of the program, what time the kids need to be at the school and what they are supposed to be wearing.

Tree of Sharing

Reminder will go home to tell parents what is needed.  Food items are preferred.  The focus is on giving.

Benches

Marisa had provided two different samples of benches that she found from looking on-line.  After reviewing them, the wooden bench from Target was selected. 
A motion was made to spend up to $350.00 to purchase two benches and a side table for the hallway.  The motion was seconded and passed unanimously.

Communication with Parents

A letter will be going home to parents with information about the Parking Lot procedure, Lock Down program and the school website.

Teacher Requests

• Kim Dinsmore submitted a receipt for $363.00 for reimbursement from the PTO for a supplemental reading and phonics program. 
• Francine Santoro submitted a receipt for $228.00 for reimbursement from the PTO for a supplemental reading and phonics program. 
• Paula Schulte requested $250 dollars to purchase the Scholastic Keys program for 10 computers at $25 per computer.  The program teaches Word, Excel and Power Point.  After some discussion it was decided to make the amount $300 to any additional costs such as shipping and tax.
• It was proposed to give Kathy Robinson $200 to use to help buy supplies for the art program she voluntarily runs at the school. 
• The teachers and staff want to install a sink in the teachers’ lounge, they have the sink but would need additional funds to cover materials for the project. Gary estimates he would need no more than $150 to complete this project.
• Mr. Cady’s class will be going on the Schwietzer ski trips and may need additional funds, it was decided to set $450.00 aside to help supplement fundraising in case it is needed. 

It was moved that we pay all of these amounts, this motion was seconded and passed unanimously.

• The request for funds from Amy Cowley was revisited.  It was discussed that this program should be being funded through Special Education monies.  Jim is going to ask at the A-Team meeting about this.  It was moved that we go ahead and fund the $200 being requested for the gifted and talented program.  The motion was seconded, put to a vote and did not pass.  Jim will update us at the next meeting as to what he found out about their funding sources.

Next Meeting Agenda

• Title I dinner
• Gifted and Talented program funds update and revisit request for funds
• Lists from teachers with specific items requested and dollar amounts.
• Upcoming events, Dr. Seuss Birthday, Chili Dinner, others . . .

Meeting Adjourned at 4:00pm

Next meeting will be held on Tuesday, January 10, 2006 at 3:15pm

November 8, 2005 PTO Meeting

Meeting opened at:  3:14pm

Meeting closed at: 4:19pm

Attended by:

Wendy Bertling, Gary Forrester, Paula Schulte, Aimee Christopherson, Stan Christopherson, Marisa Baducco, Francine Santoro, Donna Strangio and Debra Douglas.

Auction

Set-up on Thursday.  Mrs. Douglas will be there the whole time as a back-up for Saturday to help ensure that we don’t get docked if someone is not able to be there.  Everyone was reminded of their time slots that they had signed up for.

Lock Down Program

The school is implementing a lock-down program through Homeland Security and the Police Department.  Phones and an intercom system will be being installed in each classroom.  Only the main door will remain unlocked and all parents or other visitors will need to sign in.  The waiting area will be near the bathrooms and Mr. Nash is requesting that the PTO purchase a bench or benches for parents to sit on while they wait.  Marisa volunteered to look at benches and price them.  In addition a mirror will be installed outside the office door so that activity in the hallway can be monitored from inside the office.  A note will be mailed home.

Parking Lot

We are still waiting on signs.  It was recommended again that a note be mailed home explaining the new drop-off and pick-up procedures.  Note could go in mail with Lock Down information.

PTO

It has been recommended that the school’s web page be used to communicate with parents.  All links are working now.  Our website is www.bcsd101.com/evergreen.  A letter will go home to parents to inform them of the website.

Christmas Program

The Christmas Program is scheduled for December 8^th at 6:30pm with students arriving at 6pm.  The kids will wear nice Christmas clothes.  Mrs. Douglas has asked the PTO to help decorate the staging area for the program.  There is a tree and some decorations in storage.  It will be a sing-a-long format with cookies, hot cocoa, cider and punch to be provided by the PTO.

Care and Share

It was discussed to set-up a tree to be able to help those in need in our area/school. 

Funds Request

Amy Cowley is requesting $250 from each of the schools to purchase computers for the gifted and talented program.  They have a classroom at the High School.  The program is open to all school age kids that qualify.  It was decided that we needed more information in order to be able to vote on the request of funds. 

The PTO was also asked to provide funds to a teacher at the Middle School who is trying to build an AR library.  It was decided that we should look into updating or school library and possibly sharing books that we have extra multiples of with the teacher at the Middle School.

Funds

The PTO has a balance of $3651.00.  Wendy has asked that teachers request what they are needing for individual classrooms and for the school in general.  The question was also raised as to if or how we want to allocate funds to others outside of our school in an effort to help break some of the school vs. school mentality.  It was also brought up that Kathy brings in all her own supplies and volunteers to teach art to our students.  The question was raised as to possibly setting up an art fund to help with these costs.

Next Meeting

The next meeting will be held on November 29, 2005.  Teachers will bring individual classroom and school requests for purchases.  The benches will be reviewed with information and prices.

The meeting was adjourned at 4:19pm.